Overview

Legal Administrative Assistant – Vaughan, ON. Maternity Leave Contract - Starting mid October 2022, 12 to 18 months in duration.

Our client, a law firm located in the north end of Toronto, is in need of a Legal Administrative Assistant to support Partners in the day-to-day operations of a busy legal practice in multiple areas of law including real estate, corporate, commercial and estates.

Responsibilities
Administrative tasks including email/calendar management, filter incoming calls/mail and assisting with meeting scheduling and preparation
Ensure follow-up on activities, files and outstanding items
Maintain client contact information
Assist with time docketing and fee sheets
Back up and support to the Executive Legal Assistant
Transcribe, prepare and revise legal documents, contracts and correspondence
Organize and assemble document briefs
Opening and closing of files using PCLaw software
Maintenance of client contact and identification information in accordance with the Law Society of Ontario client identification and verification requirements
Up to date maintenance of legal files, including its correspondence and relevant documentation
Maintenance of the electronic filing system




Liaise with clients, lawyers, clerks and students
Collaborate with support staff and supervise assistant(s)

Qualifications
Post-secondary education (College diploma or University degree preferred)
A minimum of 2 years of experience as a Legal Assistant
A solid understanding of current legal terminology
Strong organizational and time management skills
Skilled communication skills with clients, lawyers and team members
Excellent multi-tasking abilities
Proven ability to manage a large workload volume, competing priorities and demands
Sound ability to adhere to strict deadlines
Solid computer skills including Microsoft Office, Excel, Word, Outlook, PCLaw and documents management software
Ability to work independently, take initiative and follow instructions with minimal supervision
Ability to work well within a team setting

Interested candidates should apply today! We thank all applicants for their interest in this role however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.
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📌 Legal Assistant Vaughan
🏢 Linds & Associates
📍 Vaughan