Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.

Introduction

Prime Hires is seeking a skilled Office Coordinator/Receptionist to join our client in support of an existing vacancy.

Contract Period

4 Weeks

Pay Rate

$27.46 per hour

Location Type

Fully Onsite; 5 days a week in office

Business Hours

Monday-Friday; 8:00 AM – 4:30 PM

Job Responsibilities

- Monitor Meeting room calendars.
- Prepare meeting rooms for internal and external meetings.
- Stock meeting room fridges and coffee stations.
- Offer refreshments and escort external visitors to designated meeting room.
- Office Notifying admin or skilled of arrival.
- Reserving internal visitor offices and workstation.
- Preparing offices prior to arrival and after their departure.
- Showing visitors to their respective workstations and giving them any relevant information (re. bathrooms, coffee, office tour).
- Ensuring visitor cards are returned.
- Send and receive mail (CP, local couriers, UPS, interoffice).




- Ensuring coffee stations are stocked & clean.
- Checking supply levels for each group and ordering supplies accordingly.
- Ensure all TVs are on and working - Changing channels when requested.
- Making note of any messes or damages - Submitting workorders accordingly.
- Staying up to date on what is going on in the building.
- Sending floor notices when required.
- Assisting Admins.
- When necessary, lending a hand to admins. (printing, binding, supply orders, couriers).
- Assist with setting up catering for meetings when requested, ensuring the room is set up nicely, and cleaning up after. (Ordering the catering when it is requested).
- Will work closely with the Vancouver Office Coordinator remotely & local BGIS Facility Manager.
- May require assistance on various office projects, changes, desk set ups/take downs, signage etc.

Experience & Qualification Requirements

- 1-2 years previous receptionist experience in a corporate setting.
- Ability to take on various office tasks and multi-task.

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📌 Administrative Assistant (Calgary)
🏢 Prime Hires
📍 Calgary