Key Responsibilities

Marketing & Business Development Support

- Coordinate the development of proposals, qualifications packages, and client-facing marketing materials.
- Create and format professional documents, presentations, and project submissions using Adobe InDesign.
- Prepare project profiles, staff biographies, resumes, and project mock-ups to support business development efforts.
- Assist with the maintenance and organization of marketing assets and proposal content libraries.
- Support project setup activities and maintain accurate opportunity and project information within Microsoft Dynamics CRM.

Project Coordination & Documentation

- Assist with project closeout procedures, including document organization, archiving, and quality assurance documentation.
- Ensure project records and supporting documentation are accurate, complete, and properly maintained.
- Track project and proposal information to support reporting and internal workflows.

Office Operations & Administration

- Oversee day-to-day office operations, ensuring a well-organized and productive workplace.
- Manage office supply inventories, kitchen and snack programs, and vendor relationships.
- Coordinate office services and liaise with external suppliers as needed.
- Provide administrative support to office leadership and assist with special projects.

Culture & Team Engagement

- Help plan and coordinate team-building activities, celebrations, and office events.
- Contribute to a positive, welcoming,



and collaborative workplace culture.
- Serve as a resource for employees and support initiatives that enhance the overall employee experience.

Qualifications

Required Skills & Experience

- 2+ years' of previous experience in a marketing coordination, proposal coordination, office administration, or similar role.
- Strong proficiency in Adobe InDesign with experience producing professional marketing and proposal materials.
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
- Strong attention to detail and commitment to producing high-quality work.
- Excellent written and verbal communication skills.

Preferred Qualifications

- Experience working within engineering, architecture, consulting, construction, or other professional services environments.
- Familiarity with Microsoft Dynamics CRM or similar project and client management systems.
- Experience supporting business development, proposal submissions, or corporate marketing initiatives.

What You Bring

- A proactive, solutions-oriented mindset and a willingness to take ownership of tasks.
- The ability to work independently while collaborating effectively with multiple teams.
- Solid interpersonal skills and a professional, approachable communication style.
- Adaptability, resourcefulness, and the ability to thrive in a fast-paced environment where priorities can shift quickly.

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📌 Office and Marketing Coordinator (Toronto)
🏢 Recruiting In Motion - Eastern Ontario
📍 Toronto