Why work for the Town of Canmore? For starters, you can take great pride in our collaborative organization, its positive work culture and our amazing group of talented people who genuinely care about our community and accomplish outstanding work each and every day for its citizens. You will have the opportunity to work with a skilled, fun, dedicated and passionate team promoting sustainable and resilient economic development in our community.

Position Overview

The Business Registry Coordinator is responsible for managing and administering the Town’s business licensing, film permit operations, and Main Street Pedestrian Zone permits with accuracy and efficiency. This role serves as a key administrative and operational support function, handling the complete lifecycle of business license applications, renewals, and account management while ensuring compliance with all municipal requirements and departmental approvals. The Coordinator acts as a primary point of contact for both internal departments and external stakeholders, responding to inquiries and providing guidance on licensing and permitting processes. Additionally, the position supports the Town’s economic development initiatives by compiling statistics and maintaining public-facing information. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively to maintain operational continuity and enhance municipal service delivery.

Core Accountabilities

- Business License Administration

Process business license applications and renewals with accuracy and timeliness, ensuring all required documentation and departmental approvals are obtained

Maintain comprehensive licensing records and databases, updating account information and managing the complete lifecycle from application to closure

Respond to inquiries from interest holders and internal departments regarding licensing requirements, procedures, and compliance status

Prepare and distribute licensing correspondence, notices,



and renewal reminders to applicants and stakeholders

- Film Permit Operations

Administer film permitting processes, coordinating applications with relevant municipal departments and ensuring compliance with Town requirements

Serve as the primary administrative contact for film production companies and industry professionals seeking permits

Track and document film permits, maintaining records for archival and reporting purposes

- Compliance and Records Management

Ensure all business, MPSA, and film permit applications meet municipal licensing and regulatory requirements before approval

Maintain organized filing systems and document control procedures for licenses, permits, and related correspondence

Coordinate with internal departments to verify compliance and obtain necessary approvals for business operations

- Economic Development Support

Compile licensing and business statistics to support economic development reporting and strategic planning initiatives

Maintain current, accurate public-facing information on municipal websites and information materials related to licensing and permits

- Administrative Operations

Manage multiple priorities and deadlines while maintaining attention to detail and accuracy in all administrative tasks

Support departmental operations through scheduling, correspondence management, and data entry activities

Collaborate with colleagues to ensure operational continuity and enhanced service delivery to the community

- Health and Safety

Fulfill worker responsibilities under the Town of Canmore Health & Safety Directive

Participate in the Town’s health and safety program, following all safety legislation,



policies, and procedures

Perform work safely and protect the health and safety of yourself and others

Refrain from causing or participating in harassment or violence

Report incidents, injuries, and unsafe or harmful worksites, acts, or conditions

Key Competencies

- Fosters effective collaboration by building robust networks, promoting cooperation across teams and boundaries, and aligning partners and interest holders to achieve shared organizational priorities and outcomes

- Takes initiative to deliver timely, effective, and appropriate service that meets the needs of clients and interest holders. Anticipates needs, responds proactively, and follows through on commitments to ensure a high standard of service. Demonstrates a respectful, solution-oriented approach, building trust and positive relationships

- Demonstrates integrity through consistent, competent performance, ethical decision-making, and clear, values-based communication that reflects what is best about the organization

- Actively contributes to team success by reliably participating, sharing expertise, and offering thoughtful insights and perspectives. Adapts to team needs by stepping into roles and responsibilities as required, ensuring collective goals are met, and outcomes are achieved

- Applies self-awareness and emotional regulation to remain effective and composed in a variety of situations, recognizing and responding appropriately to the emotions of self and others, fostering positive relationships and a respectful, supportive environment

- Exemplifies a strong commitment to continuous learning and professional growth by actively seeking opportunities to build knowledge, skills, and competencies. Reflects on both successes and setbacks to inform future actions, demonstrating adaptability and resilience. Fosters an environment where both self and others are open and empowered to grow through experience, feedback, and reflection

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