JOB SUMMARY The Extra-Mural Administrative Support will provide administrative support services to the EMP Unit.

Duties include but are not limited to: KEY RESPONSIBILITIES Registration/Admission Duties Performs receptionist duties such as answering telephone, greeting visitors, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.

Processes referral requests; enters physicians orders.

Admits, transfers, registers, and discharges patients.

Assembles, disassembles and maintains charts; files reports.

Fleet Maintenance Duties Coordinates vehicle fleet maintenance such as repairs, cleaning, and annual inspection.

Ensures vehicles are assigned to employees; maintains all related vehicle documentation.

Administrative Support Duties Creates and types documents such as reports, letters, forms, tables.

Performs general office duties such as photocopying, faxing, filing, processing mail.

Maintains the inventory of office, equipment and medical supplies.

Compiles statistics and produces reports such as admissions, daily visits, discharges, travel, and education.

Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.

Verifies codes and submits invoices for payment.

Maintains petty cash account.





Schedules meetings; records, types and distributes minutes.

Arranges travel and submits expense forms.

Updates policy and procedure manuals.

Ensures sharp containers are properly secured and forwards to appropriate location.

Maintains inventory of medical equipment, labels current equipment, and ensures equipment is cleaned and maintained; performs follow-up with suppliers such as Red Cross REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS: High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses; One year of previous work experience is required; Demonstrated proficiency, all of the following areas: Microsoft Office, Typing, Medical Terminology, Data Entry Submit a valid and clean criminal record check; Ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills; Able to work all shifts as assigned, maintaining a good attendance record; A high regard for confidentiality..

All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.

Note: For any positions in the St.

Stephen EMP unit, a valid Canadian passport or Nexus card will be required.

📌 Extra-Mural Administrative Support (Grand Falls)
🏢 The EMP
📍 Grand Falls