**We are looking for one part-time, permanent Bilingual Administrative Assistantposition** **Please note that work hours would be Monday Friday, Mornings with hours anywhere from 7:00 am 12:00 pm** POSITION AVAILABLE: Biweekly Hours: 0.5 FTE or 38.75 hours Biweekly Days: Monday to Friday Location: St.

Amant About Us St.

Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury.

We are a not-for-profit organization that offers a wide range of supports for adults, children and their families.

Our over 2,000 staff follow a person-centered approach and adapt to the needs of each person and each family.

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Amant is committed to fostering a culture of diversity, equity, inclusion and accessibility where everyone is respected, valued and empowered to bring their authentic selves - free from fear of discrimination - while celebrating the diverse identities and experiences that enrich our community.

We stand firmly against individual and systemic discrimination and racism as per the Canadian Human Rights Act.

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Amant is a bilingual organization.

Proficiency in both official languages (French/English) would be considered an asset.

We offer a competitive salary and a comprehensive benefits package that includes Health and Dental Plans, Life Insurance Plans, Long Term Disability, Employer Paid-Employee Assistance Plan and Employer-Matched Pension Plan.

We offer three weeks vacation after your first year of employment, affordable on-site parking, onsite fitness facility with a one-time access fee and much more! Position Summary As an active team member in the St.

Amant Autism Programs, the Administrative Assistant participates in continuous quality improvement activities, including contributing to the development, modification and implementation of service and program goals, objectives, policies, procedures and standards.

The Administrative Assistant uses service evaluation feedback to purposefully and continually strengthen services.

The Administrative Assistant actively supports all Program initiatives designed to strengthen services and Program integrity.

The Administrative Assistant assists clinical staff and program managers to implement direct, consultative or mediated models of service.

The Administrative Assistant supports a client-centred approach to service or family centered practice when applicable.

The Administrative Assistant is familiar with issues and trends in the field of developmental disabilities and autism spectrum disorder.

Qualifications: Educational: Grade XII diploma or certificate Secretarial training, community college or career college level with emphasis in computer and office skills Computer and/or HR related courses are an asset Experience with online/virtual learning platforms an asset Professional: Two (2) years'' previous experience as an executive assistant, administrative assistant or secretary providing a broad range of administrative/secretarial services Advanced oral proficiency in French is required.

French language testing will be a requirement with a minimum B+ grade level in Speaking & Listening.

This level implies that the incumbent can understand and communicate in French when required Experienced and knowledgeable in the use of the full range of modern office equipment Excellent computer capabilities with experience in using Microsoft Office products and applications including Word, Excel, Power

Point, Publisher, Access, Outlook and Internet browsers.

Strong computer capabilities in Quadrant and other online/virtual platforms.

Strong organizational, time management and communication skills (written and oral) Experience in producing accurate and attractive professional documentation/materials Experience in creating and maintaining standard templates and forms Experience working with employees and the public and in an effective and professional manner Personal: Ability to work with minimal supervision as well as a collaborative team player in a team environment Ability to organize and prioritize work in a fast-paced environment Ability to generate ideas to improve work procedures and contribute to an environment that fosters growth, development and innovation Superb interpersonal ability to establish and maintain positive and productive working relationships with humility and self-awareness Ability and willingness to give and receive honest, balanced feedback Demonstrates competence and character that inspires trust Acts with integrity and respect in all interactions Values and commitment to continuous self-growth and professional learning Able to work well under pressure to ensure that deadlines are met Duties include: The Administrative Assistant is responsible for organizing, creating and maintaining databases Under the coordination of the Service Delivery Manager, the Administrative Assistant is responsible for the compilation, organizational, and dissemination of clinical and administrative data related to the St.





Amant Autism Programs and assisting in the preparation of reports and presentations in a variety of formats, and the maintenance of electronic files Organizes data in a computerized environment within specified timelines Establishes and maintains a filing system of all hard data and reports produced by the St.

Amant Autism Programs Enters statistical data electronically, reviews data for accuracy and completeness, and prepares tables and graphs Seeks support from IT or program managers when required to create recent databases Assists program managers in the preparation of graphic presentations Summarizes qualitative data and organizes it in computer files in a format compatible with the production of reports, graphs and tables Assists in the compilation of reports to the Province based on data collected and analyzed in the Program Assists the Autism Programs'' management team in the compilation of reports related to program outcomes, as requested Assists the Autism Programs'' management team in the summary and analysis of data related to CQI and Risk Management, as requested Supports database users in the Program to keep current and accurate information, and in using summary tables and graphs through the creation of appropriate formulas Assists management in creating Program related databases and summary formulas Supports other administrative staff in maintaining databases created in the Program Supports the scheduling office, as required Develops and maintains the computer employee group lists in conjunction with IT Services Supports St.

Amant Autism Programs managers as assigned Ensures that there is appropriate consent related to exchange of information and reviews this regularly Consults effectively with other supports and services to ensure coordination of planning Develops a clear understanding of health or client record documentation standards according to specific Program policies Reports and documents all high risk or potentially high risk situations according to policy Develops competencies in accordance with priority needs of the Program St.

Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities.

Applicants can request reasonable accommodations in all aspects of the selection and hiring process.

Conditions of Employment Successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check Successful candidates must complete a series of Occupational Health Checks.

This includes the requirement to confirm immunization or immunity of specific communicable diseases Rsum des fonctions du poste: En agissant selon la mission, la vision et les valeurs de St.

Amant, cette personne travaille en collaboration avec les programmes partenaires tout en offrant aux employs un service respectueux.

Comme membre active de l''quipe des Programmes d''autisme de St.

Amant, l''adjointe administrative participe aux activits d''amlioration continue de la qualit, notamment l''tablissement, la modification et la mise en uvre des buts, objectifs, politiques, procdures et normes des services et des programmes.

Elle utilise les commentaires sur l''valuation des services pour renforcer dlibrment et continuellement les services.

Elle soutient activement toutes les initiatives conues pour renforcer les services et l''intgrit des programmes.

L''adjointe administrative assiste le personnel clinique et les gestionnaires de programmes pour offrir des services directs, de consultation ou de mdiation.

Elle appuie le service ax sur le client ou la pratique axe sur la famille, selon le cas.

L''adjointe administrative est au courant des questions et tendances dans le domaine des troubles du dveloppement et du trouble du spectre de l''autisme.

Qualifications: Scolaires : Diplme ou certificat de 12 e anne Formation en secrtariat suivie dans un collge communautaire ou professionnel, avec spcialisation en informatique et travail de bureau Des cours lis l''informatique ou aux ressources humaines sont un atout L''exprience des plateformes d''apprentissage virtuel ou en ligne est un atout Professionnelles: Deux (2) annes d''exprience comme adjointe de direction, adjointe administrative ou secrtaire fournissant toute une gamme de services administratifs ou de secrtariat La matrise du franais oral est obligatoire.





Il faut obligatoirement passer un test de franais et obtenir au moins un B+ en expression orale et en comprhension orale pour pouvoir comprendre le franais et communiquer dans cette langue sur demande Exprience et connaissances de tout le nouveau matriel de bureau Excellentes capacits en informatique et exprience des logiciels et applications de Microsoft Office, notamment Word, Excel, Power

Point, Publisher, Access et Outlook, ainsi que des navigateurs Internet Solides comptences en plateformes virtuelles ou en ligne, notamment Quadrant Solides comptences en organisation, en gestion du temps et en communication (crite et orale) Exprience en production de documents professionnels attrayants et prcis Exprience en cration et mise jour de modles et de formulaires standards Avoir dj travaill auprs d''employs et du public avec efficacit et professionnalisme Personnelles: Pouvoir travailler avec trs peu de supervision et en collaboration avec les autres membres d''une quipe Pouvoir organiser le travail selon un ordre de priorit dans un milieu trs dynamique Pouvoir donner des ides pour amliorer les mthodes de travail et contribuer un environnement qui favorise la croissance, le dveloppement et l''innovation Pouvoir tablir et entretenir des relations de travail positives et productives avec humilit et conscience de soi Pouvoir et vouloir donner et recevoir des commentaires objectifs et honntes Faire preuve de comptence et inspirer la confiance Agir avec intgrit et respect dans toutes les interactions Accorder de l''importance la croissance personnelle et au perfectionnement professionnel continus, et s''engager cet gard Faire preuve de confidentialit et d''thique dans l''exercice de ses fonctions Exemples de tches: Organiser, crer et mettre jour des bases de donnes En coordination avec le gestionnaire de la prestation de services, compiler, organiser et diffuser les donnes cliniques et administratives concernant les Programmes d''autisme de St.

Amant, et aider la prparation de rapports et de prsentations sous diverses formes et la mise jour des fichiers lectroniques Organiser des donnes informatises dans des dlais prcis tablir et mettre jour un systme de classement pour toutes les donnes et tous les rapports produits par les Programmes d''autisme de St.

Amant Entrer des donnes statistiques lectroniquement, vrifier qu''elles sont exactes et compltes et prparer des tableaux et graphiques Demander l''aide des gestionnaires des services informatiques ou des programmes pour crer de nouvelles bases de donnes Aider les gestionnaires de programmes pour la prparation de prsentations graphiques Rsumer les donnes qualitatives et les organiser en fichiers informatiques dans un format qui est compatible avec la production de rapports, de graphiques et de tableaux Aider la compilation de rapports destins la Province et bass sur les donnes recueillies et analyses par les Programmes Aider les dirigeants des Programmes d''autisme compiler des rapports sur les rsultats des programmes, selon les directives Aider les dirigeants des Programmes d''autisme rsumer et analyser les donnes concernant l''amlioration continue de la qualit et la gestion des risques, selon les directives Aider les utilisateurs des bases de donnes des Programmes mettre les informations jour et se servir de formules appropries pour les tableaux et graphiques rcapitulatifs Aider la direction crer des bases de donnes et des formules de rcapitulation pour les Programmes Aider les autres membres du personnel administratif mettre jour les bases de donnes des Programmes Aider le bureau charg des horaires, selon les directives tablir et mettre jour les listes informatises de groupes d''employs en collaboration avec les services informatiques Apporter un soutien aux gestionnaires des Programmes d''autisme de St.

Amant, selon les directives S''assurer qu''un consentement appropri est en place pour l''change de renseignements, et surveiller rgulirement la situation ce sujet Consulter les autres membres du personnel de soutien et les autres services pour assurer la coordination de la planification Bien comprendre les normes concernant la documentation des dossiers mdicaux ou des dossiers des clients, d''aprs les politiques des Programmes Signaler et documenter toutes les situations dangereuses ou potentiellement dangereuses, conformment la politique Dvelopper ses comptences en fonction des besoins prioritaires des Programmes St.

Amant adopte des pratiques d''emploi quitables et favorise la formation d''un personnel inclusif et reprsentatif des personnes que nous soutenons, notamment au niveau de la diversit des aptitudes, expriences, cultures et identits.

Les candidates et candidats peuvent demander des amnagements raisonnables dans tous les aspects du processus de slection et d''embauche.

La personne retenue doit galement se soumettre une vrification satisfaisante de casier judiciaire (avec filtrage du secteur vulnrable) et des registres concernant les enfants et les adultes victimes de mauvais traitements.

Comme condition d''emploi, les nouvelles recrues doivent se soumettre une srie de vrifications en matire de sant au travail.

Elles doivent notamment confirmer leur immunisation ou immunit contre certaines maladies transmissibles.

📌 Bilingual Administrative Assistant - Autism (Winnipeg)
🏢 St.Amant
📍 Winnipeg