About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada's most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university's smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university's is an ambitious vision for the future, anchored in Carleton's strengths and student-centric, community-engaged values.

Duties and Responsibilities:

The Part-Time Casual CJIIC Administrative Assistant provides essential administrative and operational support for the successful delivery of the program. Working closely with the Program Manager, the Administrative Assistant:

- Supports financial administration, recordkeeping, communications, program logistics, and day-to-day coordination with the CJIIC team, students, instructors, various university departments, and other program contributors.
- Contributes to the effective delivery of CJIIC by ensuring accurate administrative processes, timely communication, and organized program operations.

Qualifications:

The incumbent must possess the following qualifications:

- Strong administrative,



organizational, and communication skills.
- Experience maintaining accurate financial and administrative records, including invoices, receipts, expense claims, travel documentation, reconciliation, and reporting.
- Strong attention to detail with demonstrated ability to manage records, databases, forms, documentation, and competing priorities.
- Proficiency with standard office software and databases (e.g., Microsoft Excel, Word, Outlook, Forms, Adobe Acrobat), with the ability to learn university-specific systems and platforms.
- Strong written and verbal communication skills, including preparing correspondence, templates, resource materials, and responding to inquiries.
- Ability to work independently and collaboratively in a dynamic program environment.
- Knowledge and understanding of Indigenous cultures, communities, and organizations in Canada, with a commitment to supporting culturally responsive and inclusive learning environments.

Education and Experience:

The above is normally acquired through the completion of:

- College diploma or undergraduate degree (equivalencies will be considered).
- Minimum 2 years of experience in administrative support, program coordination, or a related role.

The following skills and experience would be an asset:
- Administrative experience supporting an Indigenous program or community.
- Familiarity with Carleton University policies, systems, and administrative processes.
- Experience working in a post-secondary, Indigenous, community-based, or nonprofit environment.
- Experience supporting programs involving travel coordination, events, student services, or partnership-based initiatives.
- Experience working with Indigenous learners, communities,



or organizations.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a secure and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

You must before attempting to apply for any postion.

Please confirm that you have updated your candidate profile, if you are a returning applicant. Please note your profile includes important screening information.

📌 Part-Time Casual CJIIC Administrative Assistant (Ottawa)
🏢 Carleton University
📍 Ottawa