Executive Assistant / Project Coordinator Job Summary We are seeking a highly organized and proactive Executive Assistant / Project Coordinator to support senior leadership and contribute to the successful coordination of projects and business initiatives.

This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will serve as a trusted partner to executives while ensuring seamless project execution and effective communication across stakeholders.

Key Responsibilities: Executive Support Provide comprehensive administrative support to senior executives and leadership teams.

Manage complex calendars, scheduling, travel arrangements, and meeting coordination.

Prepare reports, presentations, correspondence, and other business documents.

Handle confidential and sensitive information with the highest level of professionalism and discretion.

Serve as a primary point of contact for internal and external stakeholders.

Project Coordination Coordinate multiple projects simultaneously, tracking milestones, deliverables, and deadlines.

Facilitate communication among cross-functional teams to ensure alignment and project progress.

Maintain project documentation, schedules, and status updates.

Support process improvements and operational initiatives.

Assist with meeting preparation, agendas, action items, and follow-up activities.

Stakeholder & Client Support Deliver exceptional customer service to internal teams and external clients.

Build and maintain positive working relationships across all levels of the organization.

Act as a team-oriented partner to leadership, anticipating needs and identifying solutions proactively.

Required Qualifications 5+ years of proven experience in Executive Assistance , Project Coordination , or a related administrative support role.

Strong organizational and time-management skills with the ability to prioritize competing demands.

Excellent written and verbal communication skills.





Demonstrated ability to manage confidential information with discretion.

High level of attention to detail and accuracy.

Proficiency with Microsoft Office Suite and common business applications.

Ability to work independently while contributing effectively as part of a team.

Job Type & Location This is a Permanent position based out of Calgary, AB.

Pay and Benefits The pay range for this position is $70000.00 - $85000.00/yr.

Workplace Type This is a fully onsite position in Calgary,AB. propos d''Aston Carter Aston Carter fournit des solutions de talent de classe mondiale des milliers de clients travers le monde.

Spcialiss dans la comptabilit, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous tendons les capacits des entreprises la pointe de lindustrie.

Nous nous appuyons sur notre profonde expertise en matire de recrutement et sur notre vaste rseau pour rpondre aux besoins volutifs de nos clients et de notre communaut de talents avec agilit et excellence.

Avec des bureaux aux tats-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500.

Nous sommes fiers davoir remport la dsignation Prix Platine dans le cadre des prix Best of Staffing Client et Talent dcerns par Clearly

Rated.

Aston Carter est un employeur souscrivant au principe de lgalit des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentit sexuelle,



des renseignements gntiques ou de toute autre caractristique protge par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue cause dun handicap, veuillez envoyer un courriel Ordonnance sur lgalit des chances de San Francisco: Conformment lOrdonnance sur lgalit des chances de San Francisco, pour tous les postes situs dans la ville et le comt de San Francisco, nous examinerons les candidatures des personnes qualifies ayant un casier judiciaire ou des antcdents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines tapes de notre processus dembauche, notamment la recherche, la prslection et lvaluation des candidatures. LIA aide analyser les candidatures et les qualifications, mais les dcisions finales sont prises par notre quipe de recrutement.

En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse tre examine laide doutils dIA.

About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.

Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.

We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.

We are proud to be a Clearly

Rated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

📌 Project Coordinator (Calgary)
🏢 Aston Carter
📍 Calgary