Our boutique law firm is seeking an experienced Senior Legal Assistant to support our litigation and estates & trusts practice groups. This is a hands-on role for a detail-oriented professional who thrives in a quick-paced environment and is comfortable juggling court deadlines, client communications, and complex document work across estate planning and administration and litigation.
Key Responsibilities
Litigation Support
- Prepare, format, file, and serve legal documents
- Manage court filing deadlines and calendar critical dates
- Coordinate with court clerks, process servers, and opposing counsel's offices
- Organize and maintain case files, both physical and electronic, ensuring documents are properly indexed and accessible
- Assist with trial preparation
Estates & Trusts Support
- Assist with the preparation of estate planning documents
- Prepare probate filings and assist with estate administration, including inventories and accountings
- Communicate with clients, beneficiaries, financial institutions, and government agencies on behalf of the firm
- Track deadlines related to probate proceedings and trust administration
General
- Manage lawyer calendars and coordinate scheduling for client meetings, discoveries, trials and hearings
- Maintain client confidentiality and handle sensitive information with discretion
- Assist with billing and coordinate with other staff to handle firm administration matters
Qualifications
- Minimum 5 years of experience as a legal assistant, paralegal or law clerk, with substantial experience in both litigation and estates and trusts
- Strong working knowledge of estate matters and the court rules
- Familiarity with probate court processes and estate administration requirements
- Excellent written and verbal communication skills
- Comfort and confidence in speaking directly with clients
- Proficiency in legal practice management software and Microsoft Office Suite
- Exceptional organizational skills and the ability to manage competing deadlines independently
Compensation to be negotiated based on skills and experience.
Work Location: In person
📌 Senior Legal Assistant/Paralegal (Canada)
🏢 Saunders Collins and Loeb Law
📍 Canada
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