The Warehouse Administrative Assistant plays a key role in supporting the day-to-day operations of the warehouse. This position is responsible for performing a variety of administrative and clerical tasks to ensure smooth workflow and communication between departments, vendors, and warehouse staff. The ideal candidate is organized, detail-oriented, and able to thrive in a fast-paced, team-based environment.
Key Responsibilities
- Perform data entry and maintain accurate warehouse records (inventory, shipments, receipts, etc.)
- Prepare and process shipping and receiving documentation
- Maintain and update inventory tracking systems
- Support purchasing activities, including creating and tracking purchase orders
- Communicate with carriers, vendors, and internal teams regarding order status and scheduling
- Organize and file documentation including packing slips, bills of lading, and invoices
- Assist with scheduling inbound and outbound shipments
- Monitor and report discrepancies in stock levels or documentation
- Assist with reporting and analysis for warehouse KPIs
- Order and maintain office and warehouse supplies
- Provide administrative support to warehouse supervisors and other team members as needed
Qualifications and Skills
- High school diploma or equivalent; post-secondary education in administration or logistics is an asset
- 1–2 years of administrative experience, preferably in a warehouse or logistics setting
- Strong computer skills, especially in Microsoft Office (Excel, Word, Outlook)
- Excellent organizational and time-management skills
- Ability to communicate clearly and effectively with warehouse and office staff
- Strong attention to detail and accuracy in data entry and documentation
- Able to work in a quick-paced, dynamic environment
- Comfortable working in a warehouse environment, including exposure to varying temperatures