Our client, a leading underground utilities and civil infrastructure contractor in Ontario, is looking for a Project Coordinator / Estimator to join their growing team.

This is an excellent opportunity for a detail-oriented construction qualified who enjoys balancing estimating, project coordination, procurement, and operational support. You'll play a key role in ensuring projects are delivered safely, efficiently, and on schedule while supporting field operations from tender through project completion.

Key Responsibilities

Estimating & Bid Preparation

- Prepare quantity take-offs and accurate cost estimates from construction drawings and specifications.
- Assist with the preparation of competitive tenders, quotations, and project proposals.
- Source pricing from suppliers and subcontractors while evaluating quotations.
- Review tender documents to identify project risks, exclusions, and scope gaps.
- Maintain estimating records and historical costing databases.
- Support project handovers following successful bid awards.

Project Coordination

- Coordinate project startup requirements, documentation, permits, and scheduling activities.
- Work closely with Project Managers and Site Supervisors to monitor project progress.
- Track purchase orders, subcontractor commitments, and material deliveries.
- Assist with change orders, project cost tracking, and progress billing.
- Maintain organized and accurate project documentation.
- Serve as a liaison between operations, clients, suppliers, and field teams.

Procurement, Fleet & Operations Support

- Coordinate purchasing of construction materials, equipment rentals, and supplies.
- Verify deliveries and resolve supplier discrepancies.
- Coordinate preventive maintenance and repairs for company vehicles, trailers, heavy equipment,



and specialized construction machinery.
- Monitor equipment inspections, certifications, registrations, and maintenance schedules.
- Manage equipment allocation between active projects.
- Maintain inventory of tools, consumables, and shop supplies.
- Support continuous improvement initiatives that enhance operational efficiency and equipment utilization.
- Promote compliance with company safety policies and operational procedures.

Qualifications

- Minimum 3 years of experience in Project Coordination, Estimating, Construction Administration, or a similar role.
- Previous experience within civil construction, underground utilities, infrastructure, or heavy construction is highly preferred.
- Strong ability to interpret construction drawings, specifications, and tender documentation.
- Proficient with Microsoft Office, particularly Excel; experience using estimating or project management software is considered an asset.
- Excellent organizational, analytical, and communication skills.
- Able to manage multiple priorities in a fast-paced construction environment.
- Valid driver's licence with the ability to visit project sites and suppliers when required.

Preferred Experience

Experience or knowledge in any of the following areas would be highly advantageous:

- Directional drilling
- Hydrovac excavation
- Water and sewer construction
- Trenching
- Underground utility installations
- Fleet coordination and equipment management
- Working with municipalities, utility providers, or general contractors

INDPTC

Pay: $65,000.00-$80,000.00 per year

Experience:

- Construction Project Coordination: 3 years (required)
- Construction estimating: 2 years (required)
- Civil Construction: 1 year (preferred)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

📌 Project Coordinator/Estimator (Canada)
🏢 Permasearch, a TPI
📍 Canada