Overview

Alpha Community Outreach (ACO) is seeking a highly organized, detail-oriented Administrative Assistant to support our recruitment and administrative operations. This role is ideal for someone who enjoys working in a fast-paced environment, communicating with diverse stakeholders, and contributing to a mission-driven organization.

Key Responsibilities

- Provide administrative support to recruiters and management.

- Answer and direct incoming phone calls, emails, and walk-in inquiries professionally.

- Schedule interviews, appointments, meetings, and information sessions.

- Maintain accurate electronic and paper records for candidates, students, and employer partners.

- Prepare correspondence, reports, and other business documents.

- Assist with applicant intake, onboarding documentation, and file management.

- Update and maintain databases, CRM systems, and spreadsheets.

- Process forms and other administrative paperwork.

- Monitor office supplies and coordinate ordering as needed.

- Ensure confidentiality of candidate and student information in accordance with company policies and applicable privacy regulations.

- Perform other administrative duties as assigned.

Qualifications





- Minimum 1–2 years of administrative or office experience.

- Experience in recruitment, education, staffing, or customer service is preferred.

- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

- Experience using CRM or applicant tracking systems is an asset.

- Excellent verbal and written communication skills.

- Strong organizational skills with exceptional attention to detail.

- Ability to prioritize tasks and manage multiple deadlines.

- Professional, courteous, and customer-focused attitude.

- Ability to work independently and collaboratively within a team.

Preferred Skills

- Robust interpersonal and relationship-building abilities.

- Comfortable interacting with students and educational partners.

- Problem-solving and critical thinking skills.

- Ability to maintain confidentiality and exercise sound judgment.

- Bilingual or multilingual abilities are considered an asset.

What We Offer

- Competitive salary

- Supportive and collaborative work environment

- Opportunities for growth opportunities within recruitment and education services

Pay: $18.00 per hour

Benefits

- On-site parking

Work Location: In person

📌 Administrative Assistant - Edmonton
🏢 Alpha Community Outreach (ACO)
📍 Edmonton