Position Information

Position Title

Administrative Assistant, Faculty PD Committee

Position Summary The Administrative Assistant, Faculty Professional Development provides program and administrative support to the Faculty Professional Development Committee(s) of Red Deer Polytechnic (RDP) which was established to facilitate and promote the professional development (PD) of faculty at RDP through administration of their respective Professional Development Funds as designated by the Collective Agreement.

This is a Full-Time, 1.0 FTE permanent position supporting the Faculty Professional Development Committee.

Position Responsibilities

Program Support

- Provide support to the Faculty PD Committee while maintaining confidentiality, accuracy, tact and respect at all times
- Responsible for daily operations
- Organize and prepare for new academic year (prepare meeting schedule, update committee and email distribution lists and internal phone directory)
- Keep up to date with program developments and changing priorities
- Support in the collection and tracking of PD applications, expenses, and statistics for approval by committee, including validating employee and activity eligibility
- Initiate and prepare both confidential and general correspondence on behalf of the Chairperson and the Committee
- Provide support for action items from meetings including follow up
- Coordinate special funding Extended Funding Grant intakes/deadlines (5 plus intakes/year)
- Pre-screen applications with PD consultants; provide applications and rubric for review
- Coordinate presentation of recommendations; prepare award letters and track results
- Provide support for logistics of annual Sabbatical application process
- Prepare annual and year end budget reports, in collaboration with chairperson
- Support Hiring Manager during recruitment process, onboarding, and performance evaluation
- Assist with event planning by providing planning guide, contracts, adhering to policy
- Coordinate annual signing compliance process
- Develop and maintain a detailed operations manual for tasks and duties of position
- Maintain knowledge of Article 14 of the Faculty Collective Agreement
- Perform other related duties as assigned by the Chairperson

Administrative Support

- Provide support in scheduling meetings, including contacting participants, booking room, ordering catering, and arranging parking as required
- Ensure room is prepared with layout and technology as required
- Attend meetings, take minutes, and provide support as needed
- Prepare (and in final consultation with the Chair) and disseminate meeting agendas and minutes
- Maintain an inventory of stationery and office supplies and ensure supplies are available through RDP’s approved vendor




- Maintain a comprehensive filing system in accordance with the RDP records management and FOIP principles and ensures records are managed and archived
- Direct Faculty and staff to appropriate resources on the RDP website, MyRDP, or other resources as needed
- Maintain the Faculty PD email inbox
- Respond to phone, email and in person inquires – providing general information and referring enquiries to appropriate sources using a broad knowledge of the institution’s priorities, procedures, protocols, and personnel
- Ensure a safe and healthy work environment by complying with institutional health and safety policies, standard practices, and programs in keeping with occupational health and safety legislation and regulations

Communications and Technology Support

- Manage internal website for PD committee
- Assist with maintaining the PD channel on MyRDP, external PD website, and electronic Extended Funding Grant application system
- Manage the PD Committee Google Drive and documents
- Maintain familiarity with technologies for meetings onsite and online (Microsoft Teams) and for Hy flex scenarios

Required Qualifications

- 1-year college certificate, one year University or equivalent.
- 2-3 years of related experience

Preferred Qualifications

- Effective communication and interpersonal skills
- Impartiality, fairness and the ability to respect confidences
- Effective time-management and organizational skills
- Office-management / technical proficiency required for the job
- Demonstrated attention to detail including taking meeting minutes
- Ability to work independently and as a member of a team
- Demonstrated excellence in Microsoft Office, including Teams, Outlook and SharePoint
- Excellent written and verbal communication skills with strong interpersonal skills
- Current knowledge and understanding of administrative processes used in operation of a large organization and the ability to apply that knowledge
- Experience using Banner, Cognos, or complex databases would be an asset
- Working knowledge of Google suite, records management
- Familiarity with Roberts rules of Order, parliamentary procedure would be an asset
- On the job training will be provided for Content editing for RDP Connect, room bookings, and other in-house products

Salary or Hourly?

Hourly

Salary

$29.51 per hour

Benefits and Compensation Information





Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.

- Eligibility to access the above-mentioned benefits dependent upon the AUPE Collective Agreement and related RDP policies.

About Red Deer Polytechnic Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic(RDP) provides more than 100 industry-relevant credit and non-credit programs to approximately 11,000 credit, non-credit and apprenticeship students. With modern teaching and learning spaces, and state-of-the-art research and innovation centres, RDP provides education and applied research opportunities in partnership with industry and communities.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community.

Posting Detail Information

Competition Number

2026-A-069

Employment Type

Permanent Full time

Number of Vacancies

1

Desired Start Date

08/31/2026

Position End Date (if term-certain)

FTE

1.0

Hours of Work

Open Date

07/27/2026

Close Date

Open Until Filled

Yes

Note to Applicant

Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.

At RDP, we are committed to a merit-based hiring process, and we believe in an inclusive workplace that is fair, equitable, supportive, welcoming and respectful. We recognize, value, and leverage differences in identities, abilities, background, cultures, skills, experiences, and perspectives. Our practices are guided by the principles of the Alberta Human Rights Act and support the Truth and Reconciliation Commission of Canada’s Calls to Action.

If you believe you have the skills and equivalent experience and potential to contribute to this role, we encourage you to apply

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact [email protected].

Special Instructions to Applicants

Required Documents

- Cover Letter

- Resume

Optional Documents

📌 Administrative Assistant, Faculty PD Committee (Red Deer)
🏢 Red Deer Polytechnic
📍 Red Deer