– Business Systems Analyst (BSA)

Location: Toronto, ON, Canada

Work Model: Hybrid (Minimum 4 Days Onsite)

Employment Type: Contract Position Overview: We are seeking an experienced Business Systems Analyst (BSA) to support a strategic regulatory compliance initiative focused on automating New York State (NYS) employment tax compliance processes. The successful candidate will work closely with Payroll, Global Mobility, Finance, Technology, and external vendors to gather requirements, analyse existing business processes, and define system enhancements that automate tax withholding, payroll processing, travel tracking, and compensation reporting. This role requires strong experience with SAP US Payroll (BSI Tax Factory), regulatory compliance, system integrations, and business analysis within a highly regulated financial services environment.

Key Responsibilities

1.

Business

Analysis & Requirements Gathering

Conduct workshops and interviews with Payroll, Global Mobility, Finance, Technology, Concur, EY, and other business stakeholders.

Gather, analyse, and document business, functional, and technical requirements.

Document current-state (As-Is) and future-state (To-Be) business processes.

Perform gap analysis between existing processes and regulatory requirements.

Prepare Business Requirement Documents (BRDs), Functional Requirement Documents (FRDs), process flows, and functional specifications.

Validate and obtain sign-off on requirements from business and technical stakeholders.

- SAP Payroll & Tax Analysis

Analyse SAP US Payroll configuration, including BSI Tax Factory.

Review payroll tax calculations and NY State withholding configuration.

Evaluate wage types, tax sourcing rules, and trailing compensation processing.

Identify configuration gaps and recommend system enhancements.

Collaborate with Solution Architects during solution design and implementation.

Validate payroll data mappings and transformation rules.

3.

System Integration

Analysis

Define business and integration requirements across enterprise systems, including:

SAP Payroll

Concur Travel & Expense

EY Mobility Platform

Badge Access Systems

Payroll Systems

SFTP Interfaces

Responsibilities include

Documenting end-to-end data flows.

Defining interface requirements.

Identifying validation rules.





Supporting reconciliation processes.

Establishing SLAs and processing timelines.

Working with technical teams on integration specifications.

- Regulatory & Tax Compliance

Translate regulatory requirements into business and system requirements covering:

NY State employment tax withholding

Non-resident wage allocation

Business traveller taxation

Trailing compensation

Deferred compensation

Relocation taxation

Remote work taxation

Ensure all documentation is audit-ready and compliant with regulatory standards.

- Location & Travel Data Analysis

Define requirements for capturing employee work locations through:

Badge swipe systems

Travel booking systems

Remote work records

Alternative location data sources (where applicable)

Document

Data elements

Validation rules

Reconciliation processes

Employee verification workflows

Reporting requirements

6.

Compensation & Third-Party Integration

Gather and document requirements for transmitting payroll and compensation data to third-party tax compliance platforms, including:

Total earnings

Bonus payments

Trailing compensation

MTI

Payroll adjustments

Off-cycle payments

Define

Data mapping

File layouts

SFTP specifications

Validation rules

Processing schedules

Data governance requirements

7.

Stakeholder

Management

Act as the liaison between business and technology teams.

Facilitate workshops, requirement review sessions, and solution discussions.

Manage requirement validation and stakeholder sign-offs.

Resolve requirement ambiguities and escalate project risks when required.

Provide regular status updates to project leadership.

Required

Qualifications

5+ years of experience as a Business Systems Analyst.

Experience working within Banking, Financial Services, or another regulated industry.

Robust experience with SAP US Payroll and BSI Tax Factory.

Solid understanding of payroll tax calculations and withholding processes.





Experience documenting business, functional, and technical requirements.

Experience supporting enterprise system integration projects.

Strong analytical, documentation, and problem-solving skills.

Excellent communication and stakeholder management skills.

Ability to translate regulatory requirements into system and business solutions.

Preferred

Qualifications

Experience with New York State employment tax compliance.

Experience with Concur Travel & Expense.

Knowledge of EY Mobility Platform or similar tax compliance solutions.

Experience with badge tracking or employee location management systems.

Experience delivering regulatory compliance or audit remediation initiatives.

Knowledge of deferred compensation and relocation tax processes. Core Skills

Business Analysis

Requirements Gathering

Business Process Analysis

Gap Analysis

Process Mapping

BRD / FRD Documentation

User Stories

Functional Specifications

SAP & Payroll

SAP US Payroll

BSI Tax Factory

Payroll Tax Configuration

Payroll Processing

Wage Types

Tax Withholding

Compensation Management

Regulatory Compliance

NY State Employment Tax

Payroll Compliance

Audit Remediation

Multi-State Taxation

Non-Resident Tax Rules

Regulatory Documentation

System Integration

SAP Integration

Concur Integration

Third-Party Tax Platform Integration

SFTP

Data Mapping

Data Validation

Interface Requirements

Professional Skills

Stakeholder Management

Business Communication

Problem Solving

Workshop Facilitation

Documentation

Cross-functional Collaboration

Key Deliverables

Current-State Process Documentation

Future-State Process Flows

Business Requirement Documents (BRDs)

Functional Requirement Documents (FRDs)

System Integration Specifications

Data Mapping & Transformation Documentation

Gap Analysis Report

Stakeholder Sign-Off Documentation

Implementation Roadmap Top Required Skills

Business Systems Analysis

SAP US Payroll (BSI Tax Factory)

Payroll Tax & NY State Compliance

Requirements Gathering & Process Mapping

Enterprise System Integration (SAP, Concur, EY, SFTP)

Banking / Financial Services Domain

Regulatory Compliance & Audit Remediation

Data Mapping & Validation

Stakeholder Management

BRD, FRD & Gap Analysis Documentation

📌 Business Systems Analyst (NYS) / Toronto, ON (Hybrid) - Contract
🏢 AceStack
📍 Toronto