Dental Office Administrator — Growth Opportunity to Office Manager

Location: Toronto, ON

Position: Dental Office Administrator

Future Growth: Office Manager

Opening Date: Our new practice is expected to open within the next few months, with paid pre-opening involvement available.

We are building a brand-new, modern dental practice and are looking for an experienced, motivated, and highly organized Dental Office Administrator to join our founding team.

This is not simply a front-desk position. We are looking for a high-performing dental professional who is excited to help build an office from the ground up and grow into an Office Manager role as the practice becomes busier and develops its patient base.

Our practice will initially have five operatories, with the potential to expand to nine operatories, creating an excellent opportunity for professional growth and long-term career development.

About the Role

During the initial stages, the successful candidate will be responsible for front-desk and administrative duties, including:

- Welcoming patients and providing an exceptional patient experience
- Answering phone calls, emails, and patient inquiries
- Scheduling and confirming appointments
- Managing the hygiene and treatment schedules efficiently
- Processing insurance estimates, claims, and payments
- Presenting and coordinating treatment plans
- Managing recalls and following up with patients
- Maintaining accurate patient records
- Supporting the dentists and clinical team with daily office operations
- Assisting with pre-opening organization, systems, protocols, and office setup

As the practice grows, the position will transition into an Office Manager role, with additional responsibilities such as:
- Managing and supporting the administrative and clinical teams
- Helping with hiring, onboarding, and staff training
- Developing and maintaining office policies and systems
- Monitoring scheduling, production, collections,



and practice performance
- Organizing team meetings and helping maintain a positive workplace culture
- Supporting marketing, patient growth, and community outreach
- Working closely with the owners to build and develop the practice

Qualifications

- Previous dental front-desk or dental administration experience is required
- Previous dental office management or leadership experience is strongly preferred
- Strong knowledge of dental terminology, scheduling, insurance, treatment coordination, and office workflows
- Excellent communication and patient-service skills
- Strong organizational skills and attention to detail
- Comfortable taking initiative, solving problems, and working independently
- Confident using dental practice-management software and learning current systems
- Able to remain organized and positive in a growing and fast-paced environment
- A team-oriented attitude and genuine interest in helping build a successful practice

What We Offer

- A clear opportunity to grow from Office Administrator to Office Manager
- The chance to become a key member of the founding team
- Meaningful involvement in building the systems, culture, and operations of a new practice
- A modern five-operatory office with plans for future expansion
- Competitive compensation based on experience
- Paid pre-opening work, training, and planning opportunities before the official start date
- A supportive environment where your contributions will be recognized and appreciated
- Long-term professional and leadership growth

We are looking for someone who wants more than just a job—someone who is excited to take ownership, contribute ideas, grow with the office, and help us create an exceptional practice for both patients and the team.

To apply, please submit your resume along with a brief message explaining your dental administration and office management experience, as well as why you would be interested in helping build a new dental practice.

Pay: $25.00-$45.00 per hour

Work Location: In person

📌 Dental Office Administrator (Toronto)
🏢 Andodental
📍 Toronto