Areas of Responsibility 1 Policy Management

Develops and presents policy for Board consideration and approval in relation to finances, overall structure, staffing, hiring, payroll, and governance

Directs implementation of said policies and procedures

Prepares procedure statements for board policies affecting finances, overall structure, staffing, hiring, payroll, and governance 2 Strategic Planning/Risk Assessment

Conducts internal and external scans to identify emerging issues that affect Theatre Ancaster and brings these issues to the Board’s attention:

Considers the impact of alternative plans to address changing needs

Identifies required resources and provides suggestions/alternatives for the BOD to consider

Communicates with key stakeholders (participants, TA members, staff, volunteers, partners, sponsors) to identify changing needs

Addresses potential threats to TA image, financial stability and growth that impede TA’s image and suggests strategies to overcome the issues

Addresses need for staff replacements if volunteer leaders for AP programs are not available

Addresses needs for more competitive and fair salaries for staff members to ensure quality staff are attracted and retained Proposes specific organizational and financial goals and outcomes for all shows and programs for the consideration and approval of the Board, in collaboration with the Director of Operations and Producers/Program Coordinators (through processes such as the development of budgets) and reports on progress toward these goals In collaboration with the BOD, creates and leads the implementation of a strategic growth plan for the future of the company and structures a plan for next steps 3 Leadership

Provides day-to-day leadership and guidance for Theatre Ancaster as a business

Provides day-to-day leadership and guidance for all Financial, Organizational, Business, and IT personnel

Evaluates organizational and financial goals/risks and outcomes in collaboration with relevant personnel annually and reports to the BOD

Attends at least one performance of all Productions and Program Shows if possible, serves as a face for the company, and is available to answer questions

Attends all meetings of the Theatre Ancaster Board of Directors 4 Personnel Management

Interprets and communicates BOD policy and decisions to appropriate Staff Members and Volunteers within the areas of Marketing, Financial Management, Business Management, and Fund Development Hiring/Supervision/Evaluation Leads the hiring of Financial, Organizational, and Marketing staff members

Supports the leadership of the DO in the hiring of program staff

Hires and releases all staff, in collaboration with DO, Program Leaders, and other invested parties, where applicable

Ensures all job posting are updated for each hiring period

Ensures job postings are posted and removed at appropriate times

Coordinates and schedules interviews for hiring

Ensures people are in place to facilitate hosting process for interviewees

Ensures all job descriptions and contracts exist and are accurate and up to date for all staff positions Creates and distributes contracts to all hires, collects signed copies and saves for Theatre Ancaster records

Ensures that all relevant personal information for hires and production head volunteers is collected and stored for future use,



including tax forms and Volunteer Leadership Agreements, and that all staff and production volunteers have read and signed the TA Code of Conduct policy

Ensures that all staff and volunteers working with minors have valid Vulnerable Sector Police Checks Provides regular evaluations to ensure alignment of Theatre Ancaster values, adherence to the Code of Conduct and growth aspirations for direct reports.

Training

Identifies necessary training for staff and volunteers

Considers and recommends new areas for staff and volunteer training to the Board

Organizes and books all staff training classes, spaces and resources

Ensures all YP staff have training on Children’s Aid responsibilities and corresponding legislation

Facilitates and/or leads necessary staff and volunteer training People and Culture In partnership with the DO, leads in creating a culture of respect and beneficial development of all staff and volunteers to help create a positive and safe work environment

Serves as the People and Culture (Human Resources) Officer/Representative for Theatre Ancaster

Ensures that Theatre Ancaster complies with the Ontario Human Rights Commission and employs an appropriate EDI lens in all areas of employment and volunteerism

Leads in the implementation and enforcement of Theatre Ancaster’s Code of Conduct

Serves as a primary contact for mediating and resolving workplace/interpersonal disputes among staff and/or volunteers

Protects Theatre Ancaster’s brand in all hiring, dismissal, and correction

Ensures staff members and volunteers are treated fairly, with respect, and according to the laws of Canada and Ontario

Ensures Theatre Ancaster follows all Canadian and Ontario laws in regards to employment and staffing

Builds a culture of open communication and continuous improvement by establishing feedback processes that support the collaboration of staff and volunteers.

Ensures all identified staff and volunteers have employment contracts, the required First Aid and CPR training and any other documentation. Staff and Volunteer Progressive Discipline and Release In consultation with the DO, the ED provides a structured process to address staff and volunteer issues.

Releases staff or volunteers if required after appropriate consultations. 5 Administration and Management Communication

Serves as the primary point of contact for Theatre Ancaster in the areas of Business Management, Financial Management, Fund Development, Theatre Ancaster’s brand and community face, overall company questions and information

Serves as the Face of Theatre Ancaster and primary point of contact with other entities, such as other theatre groups, the City of Hamilton and BIA of Ancaster

Serves as the primary point of contact with the Ancaster Memorial Arts Centre

Leads in work with the DO and Bookkeeper/Treasurer to ensure that bookings, rentals, production agreements, lease payments, ticket sales reconciliations,



and all paperwork involved in Theatre Ancaster’s agreement with the Ancaster Memorial Arts Centre are correct and executed in a timely fashion

Works to ensure that all areas of responsibility on the Theatre Ancaster website are kept up to date, supplying relevant information to Theatre Ancaster’s webmaster Financial Management

Maintains Signing authority for Theatre Ancaster on a board directed amount

Leads the process to develop the annual budget for approval by the Theatre Ancaster Board of Directors Manages all Payroll, Credit Cards, Cheques, Monthly reconciliations with Bookkeeper/Treasurer

Leads development of individual show/program budgets in collaboration with the DO as well as Program Coordinators and Production Producers

Leads the process to develop operational budgets (such as Facilities, Gear, and Marketing) in collaboration with the DO and other necessary stakeholders

Shares all budgets with the Treasurer before submitting to the Board of Directors for approval, identifying large changes or variances in yearly budgets to help with decision making Monitors budgets for all Programs, Productions, and ongoing Operations with the DO, Program Coordinators, Mainstage Producers, and Staff Members and follows up with them concerning the Profit and Loss statements provided by the Bookkeeper/Treasurer before preparing the next budget In collaboration with the Bookkeeper/Treasurer, develops proper procedures for money handling, depositing, and documentation and ensures they are followed to maintain cash security on a daily basis

Supports the DO in managing Program Leaders and Mainstage Production Teams submission of receipts, float reconciliations, and program financials in a timely manner

Prepares a payment calendar for all staff and volunteers who receive honoraria for the Bookkeeper/Treasurer to ensure everyone is being paid for their duties at the appropriate time

Writes and manages grants for funding for Theatre Ancaster

Prepares and submits all government reports necessary to apply for grants

Identifies, researches and submits proposals for funding opportunities for Programs, Productions, Services, and Theatre Ancaster at large

Leads in the follow-through of accepted proposals for funding opportunities

Expands our benefactor network by actively sourcing and securing current sponsors and donors

Actively manages and retains established sponsors and donors for Theatre Ancaster

Reviews and finalizes Bookkeepers financial records to assist the Bookkeeper/Treasurer in ensuring there are no errors

Leads the Annual Audit with the outside Auditor for year-end and is supported by the Bookkeeper/Treasurer Leads the work to help Theatre Ancaster meet the Auditor’s recommendations Business Management

Ensures Theatre Ancaster follows all Canada and Ontario laws and guidelines to maintain its not-for-profit charity status

Ensures insurances, certificates, Charity license is maintained yearly

Liaises with Insurance Agent for Certificates of Insurance

Liaises with Theatre Ancaster’s Lawyer as required

Safeguards personal and financial data and maintains confidentiality to prevent unauthorized access

Provides input into large contracts and leases 6 Fund Development/Fundraising

Leads Fundraising through grants, donors, sponsors and major campaigns

Please apply by submitting a resume and cover letter to [email protected] by August 7, 2026.

📌 Executive Director (Ancaster)
🏢 Theatre Ancaster
📍 Ancaster