Busy Real Estate office in Barrhaven seeks a motivated and client-service-oriented professional to join our team.

The ideal candidate must be highly organized and maintain superior attention to detail. If you love being a part of a dynamic team, have a positive attitude, and enjoy interacting with a diverse group of individuals, this could be the perfect opportunity for you! Previous experience in a Real Estate office is a definite asset.

Responsibilities

● Present a professional, welcoming first contact to all agents, clients, visitors and business partners

● First point of contact for incoming calls and emails

● Provide clerical support to our Agents, Senior Branch Administrator and Branch Manager

● Cooperate with industry professionals to resolve a variety of Real Estate related situations

● Manage Listings and Appointments through industry software “Showingtime”

● Process and manage Listings and Transactions; review documents for accuracy and completion.

● Send follow ups for missing documents or documents that need corrections

● Provide guidance on industry related software

● Maintain Front Desk area to ensure reception is always presentable and appealing

● Update and provide direction to part-time staff for on going tasks

● Accept and record received Deposit cheques and provide receipts in person and by email.

● Arrange for manager signatures when required

● Manage Meeting Room Bookings

● Manage cleanliness of the office (wiping kitchen counters, meeting room tables, stocking supplies, empting garbages throughout the office, daily)

● Exercise confidentiality and discretion,



good judgment, and sensitivity in all daily activities and interactions

Qualifications and Competencies

● Three or more years of related experience in an office environment, preferably in the real estate sector

● Superior English oral and written communication skills are required

● Post-secondary education is an asset

● Proficient in intermediate functions of Microsoft Office & G-Suite while possessing the ability to adapt to industry specific and new technology applications

● Must be prompt , reliable, accountable and detail oriented

● Proven working knowledge of social media platforms (LinkedIn, Twitter, Facebook, Instagram & YouTube)

● Ability to work with repetitive tasks efficiently as a team member in a different pace environment while demonstrating exceptional organizational skills, attention to detail and reliability to manage administrative work to support our Realtors and the Administrative Team

● Skilled at applying past experience and knowledge to new situations

● Displays a high level of professionalism and initiative with a positive and collaborative attitude

Please, ONLY those who meet the criteria need apply. NO PHONE CALLS PLEASE.

We thank all those who apply; however, only those selected for an interview will be contacted.

Job Type: Full time

Pay: $45,000.00 per year

Benefits

- Company events
- Dental care
- Extended health care
- Life insurance

Flexible language requirement:
- French not required

Experience:
- Office/Admin: 3 years (required)

Language:
- English (required)

Work Location: In person

📌 Front Desk Administrator (Nepean)
🏢 Royal Lepage
📍 Nepean