Office Administrator – Toronto Office (In office)

Location: Toronto, ON

Work Arrangement: On-site, 5 days per week (Downtown Toronto office)

Compensation: $80,000 – $100,000 base salary

AI Disclosure: We use AI tools to assist in parts of our recruitment process.

Our client is seeking a hands-on and highly organized Office Administrator to oversee the day-to-day operations of their Toronto office.

This is a practical, on-site role for someone who enjoys being the go-to person, keeping things running smoothly, and supporting employees, vendors, and internal stakeholders. The successful candidate will be proactive, detail-oriented, and comfortable managing a variety of administrative and operational responsibilities.

Key Responsibilities:

- Manage the day-to-day operations of the Toronto office
- Serve as the first point of contact for office-related questions and requests
- Receive and manage incoming mail, deliveries, and vendor visits
- Coordinate office suppliers, including couriers, cleaning services, IT support, catering, and other external providers
- Coordinate and manage service agreements with external vendors
- Maintain strong relationships with external service providers and ensure office needs are addressed efficiently
- Support the Sales team and Country Manager with administrative requirements
- Prepare purchase orders and assist with invoice coordination and tracking
- Maintain office records, trackers, and documentation to ensure accuracy and organization
- Support onboarding logistics for new employees
- Provide front-of-office support, including welcoming visitors, managing incoming calls,



and coordinating appointments
- Assist with the planning and execution of internal meetings, events, and office activities
- Prepare meeting rooms and coordinate event-related logistics
- Identify potential issues proactively and take ownership of solutions
- Provide general administrative and operational support as required

Qualifications & Experience:

- Previous experience in office administration, workplace coordination, operations, retail, hospitality, or a similar environment
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
- Excellent verbal and written communication skills
- Strong attention to detail and accuracy
- Ability to work independently while collaborating effectively with internal teams and external partners
- Comfortable interacting with vendors, employees, and leadership teams
- Professional, reliable, and service-oriented approach
- Ability to handle confidential information with discretion

Skills & Attributes:

- Strong proficiency with Microsoft Office Suite
- Highly organized with strong follow-through skills
- Hands-on, proactive, and solution-focused mindset
- Ability to anticipate needs and address issues before they arise
- Positive attitude with a willingness to support a variety of business needs
- Strong customer service orientation and professionalism

Our client offers an exciting opportunity for an individual who enjoys taking ownership, supporting a growing organization, and playing a key role in maintaining an efficient and welcoming office environment.

📌 Office Administrator (Greater Toronto Area)
🏢 Lock Search Group
📍 Greater Toronto Area