We are seeking a proactive and detail-oriented Administrative Assistant to join a collaborative real estate team. This position provides administrative, operational, and client support to a group of sales professionals, helping ensure day-to-day activities run efficiently.

Key Responsibilities

Administrative Support

- Prepare and coordinate a variety of sales, marketing, and transaction-related documents.
- Maintain accurate records, databases, and CRM systems.
- Track project timelines, key dates, and outstanding action items.
- Assist with market research, data collection, and reporting.
- Coordinate the preparation and distribution of marketing materials and client presentations.
- Support document execution through electronic signature platforms.
- Liaise with internal departments and external clients to obtain required information.
- Ensure documentation is complete, accurate, and compliant with internal procedures.
- Provide general administrative support to the sales team as needed.

Executive & Team Support

- Manage calendars, coordinate meetings, and arrange travel when required.
- Prepare meeting agendas, take minutes, and follow up on action items.




- Handle confidential correspondence and maintain organized filing systems.
- Process expense reports, invoices, and other administrative documentation.
- Coordinate team meetings, events, and client functions.
- Identify opportunities to improve administrative processes and team efficiency.
- Prioritize multiple tasks and adjust to changing business needs.

Qualifications & Skills

- Postsecondary education in Business Administration or a related field is considered an asset.
- Previous experience supporting a sales, real estate, skilled services, or corporate team.
- Strong organizational and time management skills with exceptional attention to detail.
- Excellent verbal and written communication skills.
- Ability to manage multiple priorities while meeting deadlines.
- Self-motivated with the ability to work independently and collaboratively.
- Proficiency with Microsoft Office Suite and experience using CRM or document management systems is an asset.
- Professional, resourceful, and committed to providing exceptional internal and external customer service.

📌 Office Administrator (North York)
🏢 Peak Associates
📍 North York