At ASCO, safety, operational excellence, and exceptional customer service are at the core of everything we do. We are committed to investing in our people and providing opportunities for growth within a collaborative and supportive work environment.

ASCO Canada is looking for a highly organized and detail-oriented Administrative Coordinator to join our team. Reporting to the Operations Manager, you will play a key role in supporting the day-to-day operations of the facility by providing administrative, HSEQ, accounting, and HR support. This is an excellent opportunity for someone who enjoys variety in their work, thrives in a fast-paced environment, and takes pride in keeping operations running smoothly.

Key Responsibilities

· Archive purchase orders and maintain electronic filing systems.

· Procure, track, and maintain operational supplies, including placards, shipping labels, PPE, and office supplies.

· Distribute client reports from internal databases.

· Renew company vehicle registrations.

· Prepare and submit KPI reports and other client reporting requirements.

· Coordinate staff events, meetings, and travel arrangements.

· Create, update, and maintain company documents and forms.

· Serve as the first point of contact for visitors and incoming calls.

· Receive, distribute, and manage incoming and outgoing mail.

· Support the Joint Occupational Health & Safety (JOHS) Committee.

· Maintain first aid kits and spill kits.

· Coordinate visitor orientations.

· Assist with the development and maintenance of policies, procedures, and work instructions.

· Participate in incident investigations, emergency planning, drills, and communications.





· Participate in regular safety meetings.

· Assist accounting and administrative students as required.

· Process invoices for approval and payment.

· Liaise with clients and suppliers regarding accounts payable and receivable inquiries.

· Create purchase orders as required.

· Complete and submit CNLOPB reports

· Complete and submit Diversity reports for clients

· Maintain Training Files and Training Matrix through Work Hub

· Schedule Training for employees

What We’re Looking For

· Office Administration diploma/certificate or equivalent work experience.

· Previous administrative experience in a busy office environment.

· Strong proficiency with Microsoft Office (Word, Excel, Outlook).

· Excellent organizational, time management, and multitasking skills.

· Strong written and verbal communication skills.

· Ability to maintain confidential information.

· Robust attention to detail and accuracy.

· Ability to work independently and collaboratively within a team.

· Excellent problem-solving and decision-making skills.

· Experience with finance or accounting processes.

· Experience using Microsoft Dynamics AX or similar ERP systems.

Knowledge of facility operations or industrial environments is considered an asset.

What you can expect

· A dynamic role where no two days are the same.





· A collaborative team environment with opportunities to work alongside Operations, HSEQ, HR, and Accounting.

· Competitive compensation and a comprehensive benefits package.

· Ongoing training and opportunities for professional growth.

· A supportive workplace that values teamwork, safety, and continuous improvement.

· The opportunity to play a key role in keeping daily operations running efficiently.

· A fast-paced environment where your organizational and communication skills will make a real impact.

· Stable, full-time employment with an established and growing company.

This outlines the primary duties and responsibilities of the position and is not intended to be an exhaustive list of all tasks. Duties may change to meet business and operational requirements.

ASCO is committed to creating an inclusive and diverse workplace. We welcome applications from all qualified candidates and believe our diversity strengthens the communities we serve, our workforce, and our customers.

Job Types: Full-time, Permanent

Pay: $45,000.00-$57,000.00 per year

Benefits

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible language requirement:
- French not required

Ability to commute/relocate:
- Mount Pearl, NL A1N 5A4: reliably commute or plan to relocate before starting work (required)

Application question(s):
- Do you have proficiency in using Microsoft Office?

Experience:
- Office: 2 years (preferred)

Location:
- Mount Pearl, NL A1N 5A4 (required)

Work Location: In person

📌 Operations Assistant (Mount Pearl)
🏢 ASCO Canada
📍 Mount Pearl