Post Graduate Medical Education, Max Rady College of Medicine

Rady Faculty of Health Sciences

Position number: 31300

Date posted: July 24, 2026

Job details

Resident Registration and Records - AA1 (AESES) Revised Regular Continuing Full-Time (Budget Funded)

Full-time:

Yes

Permanent

Yes

Work schedule

35 Hours/week (Monday to Friday, 8:00 am to 4:00 pm)

Salary

$27.52 to $38.37 per hour ($50,086.40 to $69,833.40 per annum)

Expected Start Date

August 17, 2026

Trial/Probation period

840 hours worked For more information please contact: Penny Nanayakkara - [email protected] ((phone hidden))

Qualifications

MINIMAL FORMAL EDUCATION REQUIRED:

- Undergraduate degree in a related discipline.
- Knowledge of university regulations, programs and procedures as they relate to the function/program.

EXPIERENCE:

- One year of directly-related administrative experience required.
- 3 years of university or other academic experience.
- Experience coordinating admissions, registration, records management, or academic administration.
- Experience in a university, healthcare, or postgraduate education setting is considered an asset.
- Experience in data collection and creating reports within Excel is required.
- Experience working in a university with knowledge of university policies and procedures required.
- Experience working in the Entrada curriculum management system is required.
- An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

- Knowledge of administrative, registration, and records management practices is required.
- Ability to interpret and apply established policies, procedures, and administrative guidelines are required.
- Excellent organizational and time management skills with the ability to manage competing priorities are required.
- Strong attention to detail and commitment to data accuracy is required.
- Excellent written, verbal, and interpersonal communication skills are required.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information is required.
- Proficiency with Microsoft Office applications,



particularly Excel is required.
- Ability to work independently and collaboratively in a team environment is required
- A satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

- Experience using student information and records management systems (e.g., Aurora, Banner, Entrada) is an asset.

Key responsibilities

Resident Registration and Annual Intake:

- Coordinate the annual registration and onboarding of postgraduate medical trainees, including CaRMS matched residents, visa trainees, and other postdoctoral trainees.
- Administer trainee admissions and registration within University of Manitoba student information systems (e.g., Aurora and Banner), ensuring accurate and complete trainee records.
- Create and maintain annual Entrada eForm A registration packages and monitor completion of required registration documentation.
- Prepare and issue Letters of Offer and other registration-related correspondence in accordance with University, Shared Health and PGME procedures.
- Generate and distribute registration reports and documentation for the Provincial Medical Administration Office (PMAO), Admissions, and other stakeholders.
- Liaise with Program Administrators, University departments, and external partners to ensure timely completion of registration and onboarding activities.
- Ensure registration processes comply with University, PGME, accreditation, licensing, and regulatory requirements.
- Provides back up coverage to other Resident Administrators.

Resident Records and Transfers:

- Coordinate resident transfers within and between residency programs and institutions.
- Maintain accurate resident records, including appointments, program changes, transfers, interruptions in training,



and program completion information.
- Update resident information within University and PGME administrative systems.
- Coordinate documentation and communication with internal and external stakeholders regarding resident status changes.
- Maintain confidential resident files in accordance with university policies and applicable privacy legislation.
- Respond to inquiries related to resident registration, records, and transfer processes.

Operational Support and Reporting:

- Prepare reports, correspondence, and documentation related to resident registration and trainee records.
- Provide administrative support for accreditation activities, audits, and institutional reporting requirements.
- Develop and maintain administrative procedures, forms, and supporting documentation related to resident registration.
- Identify opportunities to improve registration and records administration processes and recommend enhancements.
- May be required to perform related duties not exceeding skills and capabilities as required.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities). If you require accommodation supports during the recruitment process, please contact [email protected] or (phone hidden). Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

📌 Resident Registration and Records(AESES) (Winnipeg)
🏢 University of Manitoba
📍 Winnipeg