At Powerline Plus Ltd., we focus on three main operations, Electrical, Civil Construction and Engineering & Design. Powerline Plus Ltd. provides quality solutions to public utilities, municipalities and developers.

JOB OVERVIEW

Powerline Plus Ltd., is seeking a highly organized and detail-oriented Administrative Assistant for Environmental Health and Safety Dept. to support our Environmental Health & Safety (EHS) team. This role is responsible for maintaining safety documentation, tracking training and certifications, and ensuring accurate safety records across multiple systems. The ideal candidate is dependable, proactive, and able to manage multiple administrative priorities in a fast-paced environment.

Skills & Qualifications The successful candidate will have:

- Completion of a 1–2 year program in Administrative Assistant, Business Administration, Office Administration, Occupational Health & Safety, or a related field
- Minimum two (2) years of administrative experience, preferably supporting a Health & Safety, Compliance, or Operations team
- Working knowledge of workplace health and safety documentation and record-keeping, including training records, permits, and safety forms
- Familiarity with Ontario health and safety legislation (OHSA) or construction safety practices is considered an asset
- Advanced proficiency in Microsoft Office, particularly Excel, Word, and Outlook
- Robust organizational skills with exceptional attention to detail and accuracy, especially when maintaining compliance-related records
- Ability to prioritize tasks and manage multiple deadlines in a rapid-paced environment
- Strong communication skills and ability to work collaboratively with EHS staff, field personnel, and Human Resources

Key Responsibilities





- Maintain and update employee training records and certifications in multiple electronic databases and physical employee files
- Track and monitor all Powerline safety documentation to ensure completeness and compliance, including but not limited to:
- Tailboards
- Traffic Plans
- Authorizations for Mechanical Excavation
- Circle Checks
- EHS Field Inspector Tracking Reports
- Confined Space Entry Permits
- Tunnel Entry Permits
- Facilitate training
- Facilitae current hire orientation
- Generate reports and identify discrepancies within safety documentation systems
- Issue and track Personal Protective Equipment (PPE), including FR and Non-FR clothing, following new worker orientation sessions, ensuring all items are returned upon cessation of employment
- Issue and track employee parking passes in coordination with Human Resources, ensuring passes are returned upon employee departure
- Support the EHS team with general administrative tasks and documentation management

Core Competencies

- Professional and reliable
- Highly organized and detail-oriented
- Punctual and dependable
- Strong team player with collaborative mindset
- Ability to prioritize tasks and meet deadlines
- Commitment to maintaining accurate and compliant records

Powerline Plus Ltd., welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We sincerely appreciate all responses and thank you in advance for applying. Only candidates being considered for an interview will be contacted. Job Type: Full time

Pay: From $50,000.00 per year

Benefits

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Vision care
- Wellness program

Work Location: In person

📌 Safety (EHS) Administrative Assistant (Scarborough)
🏢 Powerline Plus
📍 Scarborough