Position Purpose

Responsible for the planning and organization of events for the sector. Plan and deliver, from conception to post‑mortem, events for students, employees and the surrounding community at, or related to, Gee‑Gee teams. These events are a major contributor to the student experience on campus, both for the general student population and student‑athletes on our various teams.

These events also garner a lot of attention at the local, provincial, national and international level, elevating the reputation of the institution and is a significant source of revenue generation for the service.

Responsibilities

Plan events for the portfolio (assigned by Supervisor) and special events in collaboration with other sectors within the service and other departments within the university and occasionally external partners.

Ensure an excellent fan and student experience at the core of all decision‑making.

Engage in open dialogue with teams and coaches regarding their needs and wants for events.

Develop action plans and coordinate all elements to ensure a successful event.

Manage and establish a budget for events, including providing quotes (staffing, equipment, fees) and tracking expenses.

Continuously reassess current practices and opportunities to increase revenue generation.

Manage all logistical components of events in the portfolio, including contract negotiations, bookings, facility needs, registrations and ticket purchases, set‑up and tear‑down, webcasting, food and beverage, merchandise, etc.

Outline every element of each event and assign tasks, timelines, and deadlines for each component of the plan.

Attend events in the portfolio as lead decision‑maker and main point of contact for guests and other stakeholders.

Respond to urgent requests and those requiring special attention in a fast‑paced, high‑visibility environment.

Oversee a large number of staff throughout the event.

Participate in the hiring and training process for new casual staff and ongoing professional development of all casual staff.

Seek out feedback on events from all stakeholders,



conduct reviews, and bring forth recommendations for future events.

Establish and maintain campus and community relations to facilitate the hosting of events in our facilities, on‑campus and within the community.

Actively participate in annual planning sessions for the sector.

Bring forth ideas and best practices in the industry to enhance the quality of our events.

Learn and operate key I.T. systems required in the preparation for, and hosting of, events (webcasting technology, ticketing software, Point of Sale terminals, and more).

Oversee and manage special projects, as assigned by the supervisor.

Qualifications

Advanced knowledge of sport or event management principles normally acquired through post‑secondary studies in a related discipline or an equivalent combination of education and work experience.

At least 2 years of experience working in the field of sport and recreation (event hosting is considered an asset).

Bilingualism in French and English (spoken and written); candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language.

Experience problem‑solving in high‑stress, fast‑paced environments.

Experience in the supervision and management of casual employees.

Strong interpersonal skills, diplomacy, and tact.

Ability to produce high‑quality work under pressure while meeting strict deadlines.

Advanced organizational skills; ability to manage multiple tasks simultaneously.

Ability to work as part of a team.

Strong sense of autonomy and self‑motivation.

Familiarity with OUA/RSEQ/U SPORTS event hosting requirements is an asset.





Familiarity with Microsoft suite and other event planning software and event‑related technology (ticket scanners, POS machines, etc.).

Ability to work predominantly non‑traditional hours during peak periods of the competitive season (August to April).

Key Competencies

Planning: Organize in time a series of actions or events to realize an objective or project.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self‑starting.

Client Service Orientation: Help or serve others to meet their needs by anticipating and identifying the needs of internal and external clients and finding solutions.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goals. Accept and give constructive feedback and adjust behaviour accordingly.

Equal Chance Statement The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation and creativity fuel our quest for research and teaching excellence.

While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier‑free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes.

Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Union Information

If this is a union position, the hiring process will be governed by the current collective agreement related to the union affiliation noted above.

📌 Senior Coordinator, Event Management (Sports and Recreation) (Montreal)
🏢 University of Ottawa
📍 Montreal