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Executive Assistant - Department of Family Medicine

Job Identification 3637

Posting Date 05/08/2026, 10:26 PM

Apply Before 05/25/2026, 05:55 AM

Job Schedule Full Time

Locations Edmonton, AB, Canada (On-site)

Category Type Executive Assistants

Position Type Support Staff - Regular

College/Administrative Portfolio College of Health Sciences

Faculty/Department Medicine + Dentistry

Annual Salary Range $54,977.40 to $74,669.16

About the Team
About the Team
The Faculty of Medicine & Dentistry is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

Description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is in-person at North Campus Edmonton. Flexibility for work from home to be discussed.

If you are an experienced and professional Executive Assistant who is interested in working within the heart of healthcare and medical education, we want to hear from you.

Working for the Department of Family Medicine

The University of Alberta Department of Family Medicine is a top school for Family Medicine in Canada. As a department, we are responsible for educational innovations and research that have been adopted across Canada and internationally. Lead by Department Chair, Dr. Tina Korownyk, we are innovative and creative thinkers, producing high-quality work. We are a learning organization, constantly seeking to improve how we do what we do for our learners, patients, and communities.

Description

The Department of Medicine is seeking a proactive and highly organized Executive Assistant to serve as the administrative backbone for our leadership team, including the Chair and the Academic Department Manager. This is a pivotal role designed for a professional who thrives on driving seamless operations, managing high-level communications, and supporting strategic initiatives within a rapid-paced, prestigious academic environment.

Responsibilities

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Executive Support: Manage complex physician calendars and prioritize competing demands with a high degree of foresight. You will act as a partner to leadership,



ensuring they are prepared for all engagements.
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Governance & Meetings: Lead the coordination of leadership and committee meetings, including the preparation of agendas, logistics, and the recording of formal minutes.
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Strategic Communication: Draft and edit professional correspondence, briefing notes, and departmental announcements, ensuring a consistent and professional brand voice.
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Reporting & Analytics: Compile data for strategic reports and track departmental metrics through the creation of advanced charts and spreadsheets.
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Operational Excellence: Assist with event planning and special projects while providing essential backup support to the departments executive administrative team to ensure operational continuity.

Qualifications

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Education: Degree or Diploma in Business Administration or a related field.
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Experience: 3+ years of progressive office administration experience. Previous experience in a post-secondary or complex public-sector environment is strongly preferred.
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Technical Skills: Advanced expertise in MS Office and Google Workspace. Experience with University of Alberta systems, specifically PeopleSoft (HCM), and SupplyNet, is considered a significant asset.
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Soft Skills: A self-starter with meticulous attention to detail and the ability to handle sensitive information with tact, discretion, and cultural competency.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

About Us
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Mtis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff,



more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Mtis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
LUniversit de lAlberta sengage crer une communaut universitaire o chaque personne se sent valorise, o les obstacles la russite sont limins et o des connexions enrichissantes peuvent se dvelopper. Nous accueillons les demandes de toutes les personnes qualifies. Nous encourageons les femmes; Premires nations, Mtis et Inuits; membres des groupes minoritaires visibles; personnes handicapes; personnes de toute orientation sexuelle ou identit et expression de genre; et toutes les personnes qui peuvent contribuer la diversification des ides et l'universit postuler.

To apply, visit https://iaejup.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/UOA-Careers/job/3637

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📌 Executive Assistant - Department of Family Medicine (North Central Edmonton)
🏢 University of Alberta
📍 North Central Edmonton