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Lead Proposal Coordinator

Emmons & Olivier Resources, Inc. (EOR) is seeking a Lead Proposal Coordinator to join our Marketing / Business Development Team in either Madison, WI, or St. Paul, MN offices.

Location

Madison, WI or Saint Paul, MN with an opportunity for a hybrid work schedule.

Salary / Compensation

$62,000-$75,000. Additionally, there is potential for an end‑of‑year bonus based upon company profitability.

Description

EOR is an engineering and environmental consulting firm that specializes in WATER (watersheds + water resources), ECOLOGY (ecosystems + natural resources), and COMMUNITY (civil engineering, landscape architecture + planning). We have an exciting opportunity for an individual who is eager to grow in a multi‑disciplinary environment.

Primary Responsibilities

- Review opportunities and coordinate “go, no‑go” process
- Work directly with marketing leadership to vet opportunities and manage the proposal calendar/schedule.
- Lead the coordination, preparation, and proposal production process
- Ensure utilization of EOR’s branding standards throughout the proposal process and related marketing collateral
- Develop compelling visual design to communicate and educate clients, the public and other stakeholders about EOR capabilities
- Provide review and quality control of proposals: edits proposal content for readability, consistency, clarity, and compliance with client requirements (using EOR branding guidelines)
- Interpret and distill highly technical information for mainstream audiences
- Maintain marketing databases

Required Qualifications

- Associate’s degree in marketing, business development,



or a similar field with 3+ years of proposal coordinator experience OR a Bachelor’s degree in marketing, business development, or a similar field with 1+ years of proposal coordinator experience
- Excellent writing, proofreading, and editing skills
- Adobe InDesign expertise
- Proficiency with Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook)
- Self‑motivation and ability to thrive under pressure, while fostering a positive culture
- An eye for detail and the ability to follow EOR’s brand guidelines, while also being able to apply the same aesthetic‑approach when customization or unique situations arise.

Preferred Qualifications

- Direct experience in the A&E; consulting industry
- Graphic design experience and/or credentials
- English and/or technical writing experience and/or credentials
- Science/Engineering and/or Business/Communications background
- Social Media acumen

Benefits

- Medical and dental plans
- HSA with employer contribution
- Employer‑paid short‑term and long‑term disability
- Employer‑paid life insurance and AD&D; insurance
- Employee Assistance Programs (EAP)
- Paid time off (vacation, sick, fixed holidays, floating holidays, volunteer)
- 401(k) plan with employer contribution
- Education and Career development support

EEO Statement

EOR is an Equal Opportunity/Affirmative Action employer. EOR is committed to providing equal employment opportunity to all applications and employees regardless of their race, creed, color, religion, gender, age, national origin, disability, military service, protected veteran status, genetic information, sexual orientation, gender identity, transgender status, or any other characteristic protected by federal, state, or local law.

Contact

[email protected]

Apply on Kit Job: kitjob.ca/job/2k2ui8

📌 Lead Proposal Coordinator (Saint Paul)
🏢 American Institute of Architects Minnesota
📍 Saint Paul