MDS Canada is seeking a reliable and detail-oriented Summer Administrative Assistant to support our team. This role provides valuable experience in nonprofit administration, donor relations, and disaster response coordination. Position open until filled.
Reporting Relationship
Reports to Executive Director
Responsibilities
- Key Responsibilities
- Update donor records by following up on returned mail and maintaining accurate database information
- Contact donors by phone or email to express appreciation for their support
- Organize and clean filing systems, including physical and digital records
- Provide administrative support to the Volunteer Manager as needed
- Assist the Operations Manager with tracking vehicle fleet records and organizing project files
- Provide support to the front desk at various times throughout the summer
- Additional Responsibilities (as needed)
- One week of working at our MDS National Project in Denare Beach, SK (will be extra hours of work for this week)
- Assist with administrative coordination during potential emergency responses (e.g., wildfire evacuations)
- Provide transportation support for board members, guests, or volunteers
- Create identification badges for leadership volunteers
- Other duties as assigned
Qualifications
- Minimum age of 19 years
- Valid driver’s license with a clean driving record
- Ability to obtain a Police Record Check
- Willingness to sign a confidentiality agreement
Essential Skills
- Solid organizational skills and attention to detail
- Comfortable communicating by phone and email