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A unique time and place in health care philanthropy Join one of British Columbias preeminent foundations driving a comprehensive campaign for transformational giving to support innovative, compassionate care across Providence and across British Columbia.

Annual Salary Range: Range $83,000to $110,000.

Expected

Hiring Range $90,000to $100,000 Employment Type: Permanent, Full-Time Location: Office Reports to: Chief of Staff Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan Role Overview The Office Manageris responsible forensuring the smooth day-to-day operation of the office and serving as the primary point of contact at reception.

This role creates a welcoming, organized, and efficient workplace by managing office facilities, supplies, shared spaces, and administrative coordination.

The Office Manager plays a key role in supporting staff, visitors, and external partners whilemaintaininga professional and functional office environment.

In addition, this role provides governance and Board administration support, ensuring effective coordination of Board and Committee activities in alignment with established governance standards and Bylaws.

Key Responsibilities Reception & Front-of-House Serve as primary receptionist, welcoming visitors and managing calls, inboxes, mail, and courier services.

Oversee office access, key distribution, and basic security coordination.

Office Operations & Facilities Manage daily office operations tomaintaina clean, organized, and functional workspace.

Liaise with the building manager and vendors to coordinate maintenance, repairs, service calls, and equipment upkeep.

Prepare and reset meeting rooms and shared spaces;identifyimprovements to office systems and workflows.

Supplies, Inventory & Workplace Experience Manage procurement and inventory of office, kitchen, and branded supplies.

Maintain shared spaces and support onboardinglogistics, internal meetings, and staff events.

Administrative Support Maintain vendor and office records and provide general administrative support to HR and Operations.





Identifyand implement improvements to streamline administrative processes and enhance workplace functionality.

Board

Governance Responsibilities Serve as

Recording

Secretary to the Board

Committees, preparing draft minutes andmaintaininggovernance records.

Coordinate Board and Committee meetings, including scheduling, preparation and distribution of materials, action tracking, and governance portal administration.

Prepare draft governance materials (agendas, briefing notes, reports) in alignment withestablished standards.

Maintain governance documentation, including the Board calendar,Board Portal,document repository, Risk Register records, and privacy governance documentation.

Coordinate administrative and logistical arrangements for the AGM, annual Board retreat, and Board Dinner, and administer membership recordsin accordance withthe Bylaws.

Provide administrative support to the

Associate

Director related to privacy inquiries and policy compliance follow-up.

Participate in process improvement initiatives and performadditionalrelated duties asrequired.

Qualifications & Experience Successful Completion of a Bachelors degree in Business Administration, Public Administration, Governance, Communications, Law, or a related field; or an equivalent combination of education and experience acceptable to the employer, required.

Minimum 35 years experience in governance administration, board support, corporate records management, office administration, or a related field, preferred.

Demonstrated experience supporting senior leadership, Boards of Directors, or Committees, including meeting coordination and minute taking, an asset.

Minimum 2+ years of experience in office management, reception, or administrative operations.





Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines simultaneously, required.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office and comfort learning governance portals or document management systems.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

To submit your application, please email your resume with cover letter to indicating the job title ''Office Manager'' in the subject line.

About St.

Pauls Foundation St.

Pauls Foundation raises funds to support patients, residents, caregivers, and families at St.

Pauls Hospital and at Providence Health Cares 19 sites across BC.

Our generous donors are an essential part of Providence Health Cares mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history and forward to our future in the current St.

Pauls Hospital at the Jim Pattison Medical Centre we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond.

Truly, our mission and the support of our community have never been more important.

All Candidates Are Welcome Diversity, equity, and inclusion are essential to creating a great workplace.

At St.

Pauls Foundation, we are fully committed to building a strong and representative team.

To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St.

Pauls Foundation.

Only candidates short-listed for interviews will be contacted.

Apply on Kit Job: kitjob.ca/job/2jqvjs

📌 Office Manager (Vancouver)
🏢 St. Paul’s Foundation
📍 Vancouver