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The FACILITIES MANAGER will be responsible for operational oversight, repair, + maintenance of commercial, industrial, + retail properties. With a mandate to ensure facilities are safe, efficient, compliant, + cost-effective, the FACILITIES MANAGER will also be responsible for building systems + overseeing subcontractor performance to maintain accountability and transparency. This role requires strong technical expertise, organizational skills + a proactive approach to developing systems + processes that drive consistency + operational excellence.

Responsibilities:

Maintenance + Operations

Develop, implement, + oversee preventative maintenance schedules for building systems (HVAC, boilers, chillers, electrical, plumbing, lighting).

Conduct regular inspections of facilities, equipment, + grounds, ensuring issues are documented, prioritized, + resolved promptly.

Directly perform minor repairs + troubleshooting; coordinate specialized contractors for complex or technical repairs.

Monitor building automation systems + ensure optimal operation of mechanical + electrical equipment.

Oversee cleaning, waste removal, pest control, landscaping, snow/ice removal, + security services.

Establish transparent performance expectations + service-level agreements (SLAs) with all subcontractors.

Conduct routine audits of subcontractor performance against contracts + KPIs.

Implement + maintain systems for logging vendor response times, quality of work, + cost tracking.

Ensure subcontractors comply with site safety requirements, health + safety legislation, + insurance coverage

Escalate + resolve deficiencies, enforcing accountability through corrective action plans when necessary.

Systems + Process Implementation





Develop + maintain a facilities management system to track maintenance schedules, work orders, + compliance records.

Standardize reporting tools + dashboards to provide visibility on building performance + vendor activity.

Implement digital logbooks for inspections, incidents, + contractor attendance.

Create emergency preparedness procedures, documentation, + training to ensure readiness across all properties.

Safety + Compliance

Ensure compliance with building codes, fire + life safety regulations, + occupational health + safety standards.

Lead building evacuation procedures + emergency response efforts in coordination with first responders.

Perform + log fire safety checks, life safety system tests, + emergency lighting inspections.

Develop + monitor facilities-related budgets; track expenditures + approve invoices.

Identify cost-saving opportunities through vendor negotiations + proactive maintenance planning.

General

Maintain strong relationships with commercial tenants, addressing facility-related concerns quickly + professionally.

Ensure common areas, loading zones, + parking lots are functional, safe, + well-maintained.

Provide after-hours on-call coverage for urgent facility issues on a rotational basis.

Requirements

5+ years of facilities management experience across commercial, industrial, or retail portfolios.

Hands-on technical knowledge of building mechanical, electrical, plumbing, + life safety systems.

Strong problem-solving + decision-making skills.

High level of accountability + results orientation.

Proactive + process-driven mindset with the ability to design + implement systems.

Physical ability to conduct inspections + perform maintenance tasks when needed.

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Apply on Kit Job: kitjob.ca/job/2g9e0f

📌 Facilities Manager (Halifax Regional Municipality)
🏢 The Warrington Group
📍 Halifax Regional Municipality