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Progress Career Planning Institute (PCPI) is seeking a Manager of Finance

POSITION: Manager of Finance

REPORTS TO: President & CEO

LOCATION: 1200 Markham Road, Toronto

DATE PREPARED: August 2010

Progress Career Planning Institute (PCPI) is a non‑profit organization that delivers employment, skills‑based training and newcomer services funded through federal and provincial contribution agreements. We are responsible for managing public funds in accordance with approved Budgets Detail Templates (BDTs), contribution agreements, and applicable legislation. Sound financial stewardship, strategic planning, and transparent reporting are central to our mandate.

General Accountabilities (Section I) The Manager of Finance is responsible for the strategic financial management of the organization’s financial health including government‑funded projects. This role goes beyond transactional accounting and bookkeeping to provide organization‑wide budgeting, forecasting, cash flow management, risk management, financial analysis, advising senior management on budgetary decision, administering payroll and supporting business development activities, including proposal budgeting.

The Manager of Finance works collaboratively with senior management, project/programme managers and government project manager to ensure financial compliance, maximize funding effectiveness, and support informed decision‑making. While this position does not supervise staff, it requires strong communication, advisory, and relationship‑management skills.

Specific Accountabilities (Section II)

Manage and oversee financial operations for all contribution agreements in compliance with federal and provincial funding contribution agreement requirements.

Ensure expenditures align with approved Budgets Detail Templates (BDTs) and contribution agreements.

Monitor eligible and ineligible costs, funding caps, and cost allocation methodologies.

Prepare for and support audits, financial reviews, and funder monitoring activities.

Ensure that all statutory requirements of the organization are met including Not for Profit Status, withholding payments (CPP, EI), income tax, goods and services tax.

Maintain strong internal controls and financial policies aligned with public‑sector funding standards.

Reconcile bank statement and investment accounts/general ledger monthly, prepare budget reports for board meetings as required.

Assist with negotiations of all leases, contracts, and other financial commitments.

Strategic Budgeting & Forecasting

Lead organization‑wide budgeting and multi‑year financial forecasting.

Develop project budgets in collaboration with senior management and programme managers.

Provide variance analysis and proactive financial insights to support corrective action.





Translate financial data into clear, actionable information for non‑financial stakeholders.

Financial Analysis & Reporting

Prepare accurate and timely financial reports for senior management, program managers, and government funders and ensure projects’ forecasts and claims are completed and submitted as scheduled.

Conduct financial analysis to assess project performance, funding utilization, and organizational sustainability.

Support strategic planning through scenario modeling and financial risk analysis.

Business Development & Proposal Support

Develop detailed, compliant budgets for funding proposals and business development opportunities.

Advise on financial feasibility, cost recovery, and funding constraints during proposal development.

Support negotiations related to financial terms of contribution agreements.

Systems & Payroll

Utilize accounting software (e.g.,

Spire ) to maintain accurate financial records and reporting.

Manage payroll processing using

ADP , including statutory deductions, remittances, and payroll taxes.

Ensure compliance with payroll legislation and reporting requirements.

Identify opportunities to improve financial systems, reporting tools, and processes.

Act as a financial advisor to programme managers, supporting project budget management and financial decision‑making in accordance with budget lines.

Consult with senior management on budget decision and keep them informed on the financial status of the organization at all times.

Liaise with insurance providers to obtain and maintain current appropriate insurance coverage for the organization and the Board of Directors.

Liaise with federal and provincial government representatives on financial matters.

Communicate complex financial information clearly to non‑financial audiences.

Support a culture of financial accountability and transparency across the organization.

Qualification and Experience (Section III) Education & Professional Background

Bachelor’s degree in accounting, finance, or a related field (CPA designation strongly preferred).

Minimum 5 years of progressive experience in financial management, preferably in a non‑profit or government‑funded environment.

Must be bondable.

Technical Skills

Strong experience with strategic budgeting, forecasting, and financial analysis.





Hands‑on experience with accounting software (experience with

Spire

is a strong asset).

Experience managing payroll using

ADP , including deductions and payroll taxes.

Advanced proficiency in financial reporting tools, Microsoft Office 365, Windows workplace (Teams, Excel, and PowerPoint).

Certificate in health and safety is an asset.

Working knowledge of generally accepted accounting principles.

In‑depth understanding of contribution agreements, public‑sector funding, and compliance requirements.

Ability to move beyond bookkeeping to provide strategic financial insight.

Robust analytical, problem‑solving, and attention‑to‑detail skills.

Business leaders and build relationships.

Bondable, trustworthy and a strategic thinker.

Strong negotiation, communication, interpersonal and creative problem‑solving skills.

Strong communicator to effectively liaise with community and business leaders and build relationships.

Working Relationships

Reports to: President & CEO

Works closely with: Government funders, programme managers, vendors, suppliers, landlords and contractors.

Working Conditions (Section V) In‑person office setting

Minimal travel for banking and off‑site meetings.

Why Join Us This role offers the opportunity to play a key strategic role in a mission‑driven organization that manages impactful, publicly funded projects. The Manager of Finance will help shape financial sustainability, support growth opportunities, and ensure responsible stewardship of public funds.

PCPI offers a competitive salary of $80,000 per year with health and dental benefits and 2% RRSP contribution upon successful completion of probation. A valid police record check is required for all employees.

Equity, Diversity and Inclusion PCPI is committed to fostering an inclusive, equitable, and diverse workplace. We encourage applications from candidates of all backgrounds, experiences, and identities.

Accessibility & Accommodation PCPI provides an accessible recruitment process and workplace. We welcome applications from persons with disabilities and will provide reasonable accommodations throughout the recruitment process upon request.

If you require accommodation during the application process, please contact Michael Dacuycuy at

[email protected] . We will work with you to meet your needs.

We encourage applications from all qualified individuals.

How to Apply Please submit your résumé through this PCPI LinkedIn posting.

No telephone enquiries please. Selection Process We thank all applicants for their interest in PCPI. Only candidates whose qualifications most closely align with the required competencies will be contacted for an interview.

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Apply on Kit Job: kitjob.ca/job/2g94fw

📌 Manager of Finance (Toronto)
🏢 PCPI – Progress Career Planning Institute
📍 Toronto