Apply on Kit Job: kitjob.ca/job/2g8v0t

Backwoods Energy Services is 100% Indigenous-owned and provides construction services to the oil, gas, and utility industries in north-western Alberta. We are the one of the largest Indigenous community owned companies in Alberta and focus on building lasting client relationships with a commitment to safety excellence and quality service. Our business consists of five operating divisions: Civil Works and Clearing, Environmental Services, Pipeline and Integrity Maintenance, Matting Supply and Installation and Security Services. Our mission is to drive economic opportunity by empowering Indigenous people and communities.

Role Overview The Project Coordinator provides hands‑on, detail‑driven support across

estimating, contract review, procurement, cost control, and reporting

. This role is critical to ensuring projects are set up correctly, costs are controlled, invoices are accurate, and data supports sound decision‑making.

This position is ideal for someone who is

strong in Excel

, capable in

Power BI

, and comfortable working with

estimates, contracts, POs, approvals, and invoice attestation

.

Key Responsibilities

Support estimating activities including quantity take‑offs, cost build‑ups, and pricing summaries

Maintain estimating templates and historical cost data

Support handover from estimating to operations to ensure scope, assumptions, and risks are understood

Contract & Commercial Support

Assist with review of contracts, subcontracts, POs, and work orders

Track commercial terms, payment provisions, changes, and key obligations





Maintain contract and change logs

Set up and manage

purchase orders

aligned with approved budgets and contracts

Coordinate

approval workflows

for POs, changes, and commitments

Support

invoice verification and attestation

, ensuring alignment with POs, contracts, quantities, and rates

Resolve invoice discrepancies with operations, finance, and vendors

Cost Control & Reporting

Track budgets, commitments, actuals, and forecasts

Analyze and report cost variances

Support monthly reporting, accruals, and forecasts

Data & Analytics

Build and maintain

Excel‑based estimating and cost control tools

Develop and maintain

Power BI dashboards

for project and leadership reporting

Ensure data accuracy, consistency, and version control

Required Qualifications

3+ years’ experience in a Project Coordinator, Project Controls, Estimating, or similar role

Strong experience with

estimating, cost control, and project financials

Experience with

PO setup, approvals, and invoice attestation

Advanced Excel skills

(formulas, pivots, structured trackers)

Experience using

Power BI

for reporting and dashboards

Highly detail‑oriented with strong organizational skills

Interview Requirement Candidates must demonstrate Excel and Power BI skills during the interview. This includes walking through tools, dashboards, or reports they have built or used in a project setting.

Résumé-only experience will not be considered sufficient.

#J-18808-Ljbffr

Apply on Kit Job: kitjob.ca/job/2g8v0t

📌 Project Coordinator, Site Services (Toronto)
🏢 Backwoods
📍 Toronto