Apply on Kit Job: kitjob.ca/job/2fzdxx

Property & Leasing Administrator (Contract)

$26–30/hour

2‑Month Contract (Potential to go Perm)

On‑site | Downtown Vancouver, BC

Your New Company

Hays Specialist Recruitment is partnering with a well‑established commercial property management organization to hire a Property & Leasing Administrator. This is a highly visible, front‑facing role that sits at the centre of day‑to‑day property operations and leasing support. The position is ideal for someone who enjoys being the face of the office, thrives in an organized workplace, and is confident handling both administrative and tenant‑facing responsibilities.

Key Responsibilities

Property Administration

- Serve as the first point of contact at the front desk, greeting tenants, visitors, brokers, and contractors
- Answer incoming phone calls (approx. 15–20/day), respond to emails, and direct inquiries appropriately
- Issue and manage work orders through the MRI Angus portal
- Maintain tenant certificates of insurance and follow up on expiry dates
- Program and issue access cards to tenants and contractors
- Receive, distribute, and organize incoming mail and correspondence
- Assist with invoice coding, purchase order issuance, and payable entry into Yardi
- Perform data entry, filing, and document management with a high level of accuracy
- Manage inventory of office stationery and kitchen supplies
- Support tenant requests and updates via email and property portals
- Perform other clerical and administrative duties as required

Leasing Administration

- Prepare and process leasing documentation,



including Offers to Lease, Subject Removals, Lease Documents, Surrenders, and Terminations
- Maintain and update vacant suite information, including floorplans, virtual tours, and operating cost details
- Coordinate regular email blasts to the brokerage community highlighting available and upcoming spaces
- Support leasing marketing initiatives across social media platforms (, Instagram, website), including highlighting vacancies, new tenants, and building events
- Assist with and occasionally conduct tours of vacant suites with brokers and prospective tenants

What You Need to Succeed

Must‑Have Qualifications

- Previous administrative or clerical experience
- Proficiency in Microsoft Word, Excel, and Outlook
- Strong organizational and time‑management skills with attention to detail
- Basic math and invoice‑handling comfort
- Calm, professional demeanor with the ability to multitask in a front‑facing role

Nice‑to‑Have

- Experience in commercial property management or a related industry
- Exposure to Yardi Voyager and/or MRI Angus
- Leasing administration or leasing marketing experience
- Comfort supporting social media and digital marketing content

What’s in It for You

This is a great opportunity to join a tight‑knit commercial property management team in the downtown Vancouver core. You’ll gain hands‑on exposure to property and leasing operations across nine downtown properties, work closely with experienced Property Managers, and take on a visible, trusted role at the front of the business.

Apply on Kit Job: kitjob.ca/job/2fzdxx

📌 Property and Leasing Administrator (Vancouver)
🏢 Appcast
📍 Vancouver