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Classification & Regular Hours

Hours per Week: 35

Salary Grade 13

The base salary will be $62,480 - $89,040 per annum. Starting salary will be aligned with the successful candidate’s experience, skills, and demonstrated qualifications.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an prospect to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Faculty of Health Sciences is a large, diverse, and comprehensive unit, comprised of seven Schools (Nursing, Kinesiology, Health Studies, Physical Therapy, Occupational Therapy, Communication Sciences and Disorders and Food and Nutritional Sciences), a large Interdisciplinary Graduate Program in Health and Rehabilitation Sciences and four Research Centres. The Faculty has more than 4,000 undergraduate students and more than 900 graduate students (200 PhD students).

Responsibilities

Reporting to the Manager, Operations and Finance, the Administrative Coordinator (Operations Coordinator) is responsible for carrying out a broad range of operational (human resources, finance, research and facilities) administrative functions, and will facilitate the implementation of operational practices, policies and programs for the School of Kinesiology, School of Health Studies and the Brescia School of Food & Nutritional Sciences. This role acts as a key support in post-award research administration to ensure compliance with Western’s policies, procedures, collective agreements and government legislation. The Administrative Coordinator will provide responsive and efficient financial,



human resource and other administrative support and service and assist in the resolution of administrative issues.

Qualifications

Education:

- Undergraduate University Degree in Business Administration or a related field
- Master’s Degree in a related discipline such as Business Administration, Human Resources or Accounting is preferred
- Completion of, or working towards, Certified Human Resources Professional (CHRP) Designation or Charted Professional Accountant Designation (CPA) would be an asset

Experience:

- 3 years’ progressive administrative management experience supporting human resources and financial functions in a unionized setting
- Experience supervising others or being a team lead
- Experience working in a health, education or public sector environment is preferred

Knowledge, Skills & Abilities:

- Knowledge of general office procedures, Human Resources principles and practices, and financial budgeting and principles
- Knowledge of Western collective agreements and employment policies preferred
- Familiarity with the Employment Standards Act, Human Rights Code, Occupational Health and Safety Act, Accessibility for Ontarians with Disabilities Act, Canadian Payroll Legislation, and Pay Equity
- Demonstrated analytical ability with a solid understanding of accounting principles
- Demonstrated ability to research/investigate issues and resolve problems
- Detail oriented with an ability to process information with high levels of accuracy
- Excellent interpersonal skills with an ability to work in a respectful manner with a diverse community of faculty, staff, co-workers,



and others
- Excellent verbal and written communication skills to handle inquiries and resolve issues in a professional and timely manner
- Extremely organized, detail-oriented, and superior multi-tasking skills
- Ability to work in a fluid and challenging work environment with changing deadlines
- A strong record of teamwork with the motivation and ability to work independently with little supervision
- Possesses a reputation for resourcefulness with a strong sense of accountability and initiative
- Ability to work well under pressure and handle competing priorities in a fast-paced environment with frequent interruptions
- Intermediate computer skills in Microsoft Office Suite
- Communication skills to translate information into easily understood terms, summarize information, provide a rationale for action and to complete detailed analytics and reports
- Ability to work in a manner that models best practices in confidentiality standards
- Ability and willingness to employ a consultative and collaborative approach to addressing issues and making decisions

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone (phone hidden).

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Apply on Kit Job: kitjob.ca/job/2fsz4i

📌 Administrative Coordinator (Operations Coordinator) (London)
🏢 Western University
📍 London