Apply on Kit Job: kitjob.ca/job/2fsrmn

BoomerangFX – The World’s Leading All-In-One Practice Management Platform

BoomerangFX is scaling rapidly as the world’s leading all-in-one solution for practice management, and we’re looking for a highly driven Executive Assistant & HR Coordinator to directly support the CEO and help power the next phase of growth.

This is a mission-critical role at the center of the organization. You will operate as a trusted partner to the CEO. Managing priorities, driving execution, and ensuring nothing slips through the cracks. You will also play a key role in supporting HR coordination and helping build a high-performance, execution-focused culture.

This is not a passive support role. We’re looking for someone who is proactive, sharp, highly reliable, and always one step ahead.

Location: Onsite – 5 days per week (Mississauga)

Salary: 60,000 - 75,000 + 10% Bonus.

Equity: Eligible to participate in BoomerangFX Stock Option Plan after 6 months

Benefits:

- Comprehensive health, dental, and vision coverage
- Free Parking
- Paid vacation
- Paid fitness membership

What You’ll Own

Executive Support to the CEO

- Serve as the right hand to the CEO, ensuring daily priorities are managed with precision and urgency.
- Own and manage a high-volume, complex calendar, optimizing for impact, efficiency, and strategic focus.
- Manage and triage CEO email communications, drafting responses, prioritizing actions, and ensuring nothing is missed.
- Coordinate travel logistics (flights, accommodations, itineraries) with speed and attention to detail.
- Prepare meeting materials, agendas, and executive briefings to ensure the CEO is always prepared.
- Attend meetings when required, capture key decisions,



and drive follow-ups to completion.
- Act as a gatekeeper and operator, protecting the CEO’s time while enabling the business to move quickly.

Operational Excellence & Corporate Support

- Ensure the CEO office runs like a high-performance operating system — organized, efficient, and proactive.
- Handle sensitive and confidential matters with the highest level of discretion.
- Support tasks aligned with a corporate secretary function, including documentation, coordination, and follow-through.
- Identify inefficiencies, remove friction, and continuously improve how the executive office operates.

HR Coordination & People Operations

- Support key HR processes including onboarding, employee coordination, and internal communications.
- Help maintain employee records, documentation, and operational HR workflows.
- Coordinate cross-functional communication to ensure alignment across teams.
- Support initiatives that reinforce a high-performance, accountable culture.
- Assist in organizing company-wide meetings, events, and engagement initiatives.

What We’re Looking For

- 6–8 years of experience in an Executive Assistant, CEO Office, or senior administrative role.
- Proven experience supporting C-level executives in fast-paced, high-growth environments.




- Strong track record managing complex calendars, inboxes, and travel logistics.
- Exceptional organizational and multitasking abilities with a strong attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle highly confidential information with professionalism and discretion.
- Experience supporting HR or people operations is a strong asset.
- Comfortable operating in an workplace where speed, accountability, and execution are critical.

Who You Are

- Proactive & Anticipatory – You don’t wait to be told what to do; you see what’s needed and act.
- Extremely Reliable – You are someone the CEO can fully depend on.
- Detail-Obsessed – You catch what others miss.
- High Ownership – You take responsibility and follow through.
- Calm Under Pressure – You perform in fast-moving, high-stakes situations.
- Business-Minded – You understand priorities and think beyond tasks.

What Success Looks Like

- The CEO operates at maximum efficiency and focus.
- Calendars, communications, and travel are seamless and optimized.
- Priorities are executed quickly with zero drop-off.
- The executive office becomes a central driver of execution and alignment.
- Employees experience a well-coordinated, high-functioning organization.

Why BoomerangFX

- Be part of a company building the world’s best all-in-one platform for practice management.
- Work directly with the CEO and gain exposure to high-level strategy and decision-making.
- Play a key role in scaling a high-growth, high-performance organization.
- Join a team that values speed, ownership, and excellence.

Apply on Kit Job: kitjob.ca/job/2fsrmn

📌 Executive Assistant and HR Coordinator (Mississauga)
🏢 BoomerangFX
📍 Mississauga