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Our client, a private equity firm requires an Executive Assistant and Bookkeeper to join their team. The Executive Assistant and Bookkeeper will manage day-to-day accounting operations working directly with the Controller while providing experienced administrative oversight to support senior leadership. This role blends hands-on accounting execution with responsibility for maintaining productive office, administrative, and executive-support processes. The successful candidate will bring sound judgment, rigor, and at least a decade of accounting experience.

Responsibilities:

Administration

- Maintain organized administrative systems and workflows that support accuracy, confidentiality, and efficiency across the organization.
- Act as a reliable point of coordination between senior leadership, internal teams, and external partners on administrative and operational matters.
- Provide executive assistant support to senior leadership, including calendar management and meeting coordination.
- Manage travel accommodations for senior leadership.
- Draft professional correspondence, maintain filing systems (digital and physical), and manage confidential information with discretion.
- Other administrative tasks such as KYC requests, Docu Sign requests and shipping and couriers.
- Coordinate office operations, supplies, vendor contracts, and basic IT/office services liaison work.

Accounting

- Oversee bookkeeping, including accounts payable, accounts receivable, payroll entries, bank and credit-card reconciliations, month-end close tasks, and general ledger maintenance in Quick Books for several entities included in structure.
- Complete monthly HST remittances, and assist the Controller in completing tax filings, installments and other related activities, including liaising with taxation authorities in multiple jurisdictions (Canada, US and UK) on inquiries and information requests.
- Prepare and review journal entries and accruals to ensure accurate reporting.
- Reconcile and manage multiple intercompany accounts across entities,



investigating and resolving discrepancies to ensure balances are accurate, well-supported, and appropriately eliminated.
- Serve as the day-to-day primary contact for banking related matters including bank account and intercompany treasury movements, foreign exchange transactions and reporting.
- Manage fee invoicing, collections, vendor payments, bank reconciliations with accuracy and timeliness.
- Maintain audit-ready financial records; coordinate with external accountants during year-end review or audit processes.
- Assist the Controller with financial reporting packages by ensuring underlying data integrity and completeness across entities.

Qualifications:

- 10+ years of experience in a similar role.
- Experience with accounting and bookkeeping duties, including tracking and recording payments, billings, and receivables in Quick Books or similar, preparing and filing HST tax returns, and preparation of monthly financial reports
- Experience preparing journal entries, bank reconciliations, and managing intercompany accounting across multiple legal entities and currencies.
- Administration experience including coordination of calendars, business travel, accommodation, and meeting logistics and materials.
- Managing appointments and setting up the office and meeting rooms as appropriate.
- Proficiency in Microsoft Office (Outlook, Word, Excel, Power Point).
- Experience with Quick Books Online (or similar), and familiarity with multi-currency accounts.
- Excellent communication skills, attention to detail, high level of energy and a positive attitude.
- Ability to change directions and flex, supporting the management and the office.
- Comfortable working in a less structured yet highly professional environment.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

Apply on Kit Job: kitjob.ca/job/2fsrh7

📌 Executive Assistant and Bookkeeper (Toronto)
🏢 TDS Personnel
📍 Toronto