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Condominium Site Administrator (North York)

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories. FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Excellent Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. With 19,000 associates, employees enjoy competitive salaries, top‑tier medical and dental benefits, career training, and support for continued professional development.

Why Choose Us

We have a comprehensive benefits program inclusive of a health spending account, Workperks, and more! Most importantly, we are committed to empowering, developing, and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominiums, including timely and accurate processing of notices, letters, and resident/board correspondence; providing quick and accurate responses to inquiries, records, and information as required; and demonstrating integrity and strong attention to detail.

Essential Duties & Responsibilities

- Prepare notices, letters, and correspondences as needed.
- Obtain mail and distribute it accordingly.
- Obtain security reports and review for further investigation.
- Book party rooms and collect money as per policy.
- Book elevators for deliveries and move‑in/move‑outs.
- Attend to resident inquiries and follow up in a timely manner.
- Provide status certificate request forms to owners.
- Respond to emergency situations in a timely manner.
- Keep track of insurance certificate requests.
- Maintain insurance record books for both vendors and unit owners.




- Set up meetings for Board approval process.

Education & Experience

- Minimum of a High School Diploma.
- Exceptional time management, organization, and problem‑solving skills.
- Excellent interpersonal, phone, and customer service skills.
- Ability to establish strong relationships with owners, vendors, coworkers, etc.
- Proficient English speaking and writing skills.
- Excellent computer skills.
- Proactive problem identification and solution recognition.
- Strong detail orientation.

Travel

Occasional travel to the head office is required.

Compensation

Compensation for this role is $42,000‑45,000 plus benefits.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all‑inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal‑opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information,



other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Automated Employment Decision Tool (AEDT) Usage

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job‑related characteristics.

Job Qualifications and Characteristics Assessed

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel

Requesting Information About the AEDT – NYC Local Law 144

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at ; we will respond in accordance with Local Law 144, within 30 days.

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Apply on Kit Job: kitjob.ca/job/2fsisv

📌 Site Administrator (Toronto)
🏢 FirstService Residential
📍 Toronto