Apply on Kit Job: kitjob.ca/job/2fsgr0

Who We Are

Workplace Options (WPO) delivers human‑centric solutions that empower people to thrive personally and professionally. With a global team of more than 4,800 professionals, we provide real‑time emotional support, therapy, coaching, mindfulness, and family services to millions worldwide. Since 1982 we have partnered with employers, health plans, and insurers to design flexible, forward‑thinking programs that evolve with today’s changing workforce.

We support 160 million people across 150,000 organizations, including over half of Fortune 500 companies. Now part of the TELUS Health family, we are expanding our global impact by combining decades of wellbeing expertise to build healthier, more resilient organizations—one person at a time.

Current Opportunity: Senior Proposal Specialist

Location: Canada | Remote: Yes | Languages: Fluent English and French | Experience: 5+ years | Salary: $85,000 CAD plus competitive benefits

What You Will Do

As a Senior Proposal Specialist, you will manage the proposal process from RFP receipt to submission. Your responsibilities include assessing compliance requirements, identifying risks, scheduling and facilitating meetings, creating templates, compiling boilerplate content, and collecting core qualification materials (resumes, biographies, project qualifications, references, certifications, company information). You will assign responsibilities, monitor working drafts, edit and format submissions, and deliver final materials via email, web portal, or hard copy. Collaboration with various departments to gather necessary information and ensure proposals are accurate, compelling, and meet deadlines is essential.

Responsibilities

- Develop high‑quality proposals in response to RFXs and solicitations.
- Gather input from stakeholders to align with client needs and company capabilities.




- Create outlines, compliance matrices, and track proposal activities.
- Manage data calls, validate inputs, and ensure compliance with RFX and WPO standards.
- Write clear, persuasive, customer‑focused content, including bespoke responses and win themes.
- Identify risks, opportunities, and content gaps; collaborate with SMEs and SAM Lead to address them.
- Develop simple graphics and support proposal strategy and review processes.

- Contribute current content to the Content Library following project close‑out.

- Lead proposal development for major pursuits, including key sections and presentations.
- Provide quality assurance, compliance reviews, and best practice guidance.
- Mentor and train team members; conduct peer reviews and share lessons learned.
- Lead debriefs, gather client feedback, and drive continuous improvement.
- Prepare reports for senior management and manage multiple proposals.
- Conduct SWOT analysis and support FOIA requests.

- Work with SMEs, SAM leads, and cross‑functional teams (Legal, Finance, HR, Marketing).
- Lead or facilitate strategy, win theme, and review meetings.
- Coordinate inputs, review SME contributions, and incorporate feedback.
- Support delivery alignment with proposal strategy.

- Write and edit content for clarity, accuracy, and persuasiveness.
- Ensure consistency, quality, and strong narrative storytelling using data.

- Research client needs, industry trends, and competitors.




- Track proposal metrics (e.g., win rates) and refine strategies accordingly.

Qualifications / Skills

- Strong written and verbal communication in English and French.
- Bachelor’s degree (English, Communications, Marketing, Business) or equivalent relevant experience.
- 5+ years of experience in proposal writing or similar roles.
- Proven ability to manage multiple proposals with strong project management and QA focus.
- Experience collaborating with cross‑functional teams and SMEs.
- Advanced proficiency in Microsoft Office, Adobe, and InDesign.
- Solid understanding of document design and marketing principles, including win themes.
- Excellent writing and editing skills with clear, compelling output.
- High integrity, initiative, and reliability.
- Strong analytical, problem‑solving, and prioritization skills.
- Able to manage multiple priorities effectively.
- Perform other duties as required.

What We Offer

We provide comprehensive benefits and a commitment to employee wellbeing, including paid time off, life insurance, employer pension contribution, travel reimbursement, extended healthcare, dental and vision benefits, AD&D; and long‑term disability insurance, gym reimbursement, wellness rewards, access to EAP perks and all WPO services, mentorship program, employee exchange programme, and comprehensive training for this position.

EEO Statement

Workplace Options is an equal opportunity employer. We are committed to building a workplace where individuals feel empowered to bring their whole selves to work, free from discrimination. We strive to cultivate a space where diverse voices are heard and valued for the unique insights they bring. For further details about diversity and inclusion, please check our website.

#J-18808-Ljbffr

Apply on Kit Job: kitjob.ca/job/2fsgr0

📌 Senior Proposal Specialist (French Speaking) (Toronto)
🏢 Workplace Options
📍 Toronto