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Payroll Specialist (Toronto or Mississauga)

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top‑tier medical, dental, and retirement benefits, career training, and support for continued career development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We offer a hybrid working setting with flexible hours. We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, RRSP program, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Reporting Structure

Reporting to the Payroll Supervisor, the Payroll Specialist supports the timely and accurate processing of corporate and client payroll for BC, AB, and ON as well as owning administrative activities relating to payroll and benefit functions.

Essential Duties & Responsibilities

- Ensure accurate and timely submission of timecards for bi‑weekly corporate and client payroll submission, including contacting managers to confirm time worked; ensuring accurate time split; reviewing vacation requests and approvals.
- Maintaining up‑to‑date payroll documentation for all current and departing employees including Records of Employment.
- Generating payroll‑related reports, allocations, reconciliations, registers and journal entries.
- Reviewing and recording leave entitlements such as vacation and sick time; provide analysis for vacation takings if requested.
- Filing WCB premiums for corporate and client payroll; submitting WCB address changes for new clients.
- Respond to payroll and benefits related questions and concerns from associates in a timely manner.
- Input new hires, personnel changes and terminations.
- Process manual cheque requisitions as required.
- Assisting with associate enrollments into our ADP HRIS. Troubleshooting registration and other access issues as needed.
- Working with the HR team on projects that intersect HR & Payroll and other related duties as requested.
- Produce analysis and provide analysis details for client payroll to support client financial budgeting decisions, including monthly or bi‑weekly reporting to Clients.




- Liaising with ADP to continually update and improve ADP system for client requirements.
- Auditing payroll systems to ensure proper functionality and escalating issues to payroll service providers: WorkSafe BC premiums (collaboration, quarterly), vacation audits (as requested by HR for budgeting, LOA returns), cost allocation analysis with accounting.
- Complete and oversee the production of T2200s at year end for employees.
- Assist with payroll year‑end validation and recent‑year activities.

Advantages

- Ensuring accurate enrolment in company benefit plans by promptly processing new members, terminations and status changes.
- Complete monthly benefits reconciliation, ensuring accurate deduction schedules.
- Calculating and processing chargebacks as required.
- Conduct ad‑hoc analysis as required, such as reconciliation and billing analysis and provider comparison for client payroll.
- RRSP reporting – auditing and checking enrollments (interim while manual process: entering enrollments in ADP for contributions).
- Escalate any benefit invoice discrepancies with the benefit provider.

Education & Experience

- 4+ years’ HR or Payroll experience, ideally working in an environment using ADP software (ADP Vantage and ADP Workforce Now).
- Payroll Compliance Practitioner designation or working towards completion of certification is an asset.
- Highly proficient in Microsoft Office suite, particularly Microsoft Excel and Word.
- Post‑secondary education and/or related training courses in a related field.

Knowledge, Skills And Proficiencies

- Conduct business at all times with the highest standards of personal, professional and ethical conduct.
- Ability to work independently within the discretion of the position, with support from Human Resources team.
- Demonstrated ability to influence, advise and build trust with various stakeholders.
- Excellent organizational & time management skills.
- Demonstrated ability to work quickly, accurately and independently.
- Ability to be flexible and deal with ad‑hoc requests.
- Superior communication skills, both written and verbal.
- Demonstrated commitment to service excellence.

Compensation

Compensation for this role is between $60 – 70,000 + benefits.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.



It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all‑inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Equal Opportunity Statement

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Accommodations

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

Hiring Process

Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.

Compliance Statement

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Automated Employment Decision Tool (AEDT) Usage

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job‑related characteristics.

Job Qualifications and Characteristics Assessed

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel

Requesting Information About the AEDT - NYC Local Law 144

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at ; we will respond in accordance with Local Law 144, within 30 days.

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Apply on Kit Job: kitjob.ca/job/2fs6o4

📌 Payroll Specialist (Mississauga)
🏢 FirstService Residential
📍 Mississauga