- 9:00 AM – 5:00 PM or 11:00 AM – 7:00 PM (Pacific Time – Vancouver, Canada)
Work Days: Versatile
- Options include Monday to Friday or Tuesday to Saturday
Schedule: Highly flexible schedule as long as the VA can support interview coordination and administrative tasks effectively. Schedule should allow flexibility for interviews, including after standard business hours.
Salary: $6 – $8 per hour
Job Code: W-QHC
Workplace: Remote
Preferred Candidate Location: Philippines
About the Company
The company is a well-established home care provider based in Vancouver, Canada, offering holistic care services through both home care and clinic-based practice. It operates across multiple locations, including a head office and local offices, and supports a growing patient base with comprehensive healthcare services.
Scope of Work / Responsibilities
This role primarily focuses on HR and recruitment operations, with additional administrative responsibilities.
Core Responsibilities (Top Priorities)
- Manage interview coordination and hiring support (scheduling, conducting interviews, and taking detailed notes)
- Manage and maintain the CareerPlug platform
- Perform data entry and assist with invoicing tasks
HR & Recruitment Support
- Manage candidate communications and recruitment documentation
- Assist in maintaining structured hiring workflows and processes
- Collect and organize applicant documents
Administrative Support
- Provide general administrative support across HR and operations
- Assist with payroll-related administrative tasks (ADP support, document follow-ups, profile setup)
- Process payments and billing
- Maintain organized records and ensure documentation accuracy
Additional Support
- Provide receptionist or front-desk support as needed
- Assist with ad hoc HR and administrative tasks
- At least 1 year of experience in HR, recruitment coordination, or administrative support
- Previous experience as a virtual assistant is preferred
- Experience in home care, healthcare, or similar service-based industries is a strong advantage
- Experience in payroll support or familiarity with payroll systems (e.g., ADP) is an advantage
- Experience with ADP systems is preferred
- Comfortable learning and using platforms such as CareerPlug
Skills & Competencies
- Strong experience in interview coordination and recruitment processes
- Strong English communication skills (written and verbal)
- Strong attention to detail, especially for data entry, documentation, notetaking and interview
- Ability to manage multiple tasks and priorities efficiently