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Position Purpose: Windsor Regional Hospital is seeking an experienced FFE Coordinator to join its Redevelopment portfolio. Working with the Redevelopment team, other WRH staff and external consultants, this position will play a role coordinating a wide range of activities related to medical equipment technology and furniture/fixtures for the Fancsy Family Hospital (FFH) Project. Reporting to the Director of FFE, MES, Asset Management and Capital Replacement and the FFE Project Manager, the FFE Analyst supports the planning, tracking, and delivery of all Furniture, Fixtures & Equipment across existing hospital sites and for the FFH. The role is responsible for developing, maintaining, and validating the master FF&E; database, coordinating asset barcoding and tagging, supporting procurement workflows with accurate data, and ensuring complete, accurate handover documentation for operational readiness. This position provides critical data management, asset tracking, and analytical support to ensure all FFE items are planned, purchased, installed, and turned over in alignment with project timelines and clinical requirements.

VACANCY STATUS: Full Time | SALARY GRADE: 5

Duties & Responsibilities

FF&E; Master List & Database Management

- Develop, maintain, and continuously update the FF&E; Master List (equipment, furniture, fixtures).
- Ensure data integrity across all FFE categories, including asset details, quantities, room assignments, vendor data, costs, and lifecycle attributes.
- Support version control and change management processes for FFE lists.
- Coordinate with planners, project managers, clinical teams, and procurement to ensure data accuracy across systems.

Inventory Tracking & Asset Management





- Create and implement the asset tagging and barcoding plan for the new facility.
- Coordinate barcode generation, duplication checks, sequencing, and tagging procedures.
- Track all incoming, staged, and installed FFE items across the project lifecycle.
- Maintain real‑time inventory dashboards and provide reporting to FFE leadership.
- Support reconciliation of purchased vs. received vs. installed equipment.

Procurement & Vendor Coordination Support

- Provide procurement teams with accurate item specifications and updated lists.
- Monitor purchase order status and delivery schedules to ensure alignment with installation timelines.
- Review vendor submittals and shop drawings for alignment with FF&E; requirements.
- Track warranty and service documentation from vendors.

Handover Documentation & Closeout

- Prepare the final asset registry required for operational readiness.
- Organize and validate owner manuals, warranty information, maintenance instructions, and supplier documentation for turnover to Clinical Engineering, Facilities, and Supply Chain.
- Ensure all data required for CMMS upload (e.g., asset numbers, categories, warranty terms) is complete and accurate.
- Participate in deficiency tracking and resolution.

Analytics & Reporting

- Produce regular reports on FFE budget, procurement status, inventory, and installation progress.




- Present insights to project leadership to support decision‑making and risk management.
- Identify trends or risks in procurement, deliveries, or installation schedules.

Skills/Capabilities

- Strong analytical skills and advanced proficiency in Excel, Power BI, or other data platforms.
- Understanding equipment planning, supply chain, and procurement workflows.
- High attention to detail; strong data management and quality control skills.
- Ability to prioritize and manage multiple tasks in a fast‑paced, evolving project environment.
- Excellent communication, documentation, and coordination skills.
- Ability to interpret technical equipment specifications and architectural drawings (asset locations).
- Experience with CMMS systems is considered an asset.

Qualifications

- Post‑secondary education in Business, Data Analytics, Engineering Technology, Health Administration, or a related field.
- Minimum of 2–3 years of experience in data management, equipment planning, supply chain, or project coordination (healthcare preferred).
- Experience with FF&E; planning or capital equipment projects is an asset.
- Experience with barcoding/asset tagging systems preferred.

NOTE

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. Job descriptions will be reviewed and may be revised as business requires.

Windsor Regional Hospital is an equal chance employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by WRH throughout the recruitment, selection and/or assessment process to applicants with disabilities.

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Apply on Kit Job: kitjob.ca/job/2fs0go

📌 Analyst: Furniture, Fixtures & Equipment - Redevelopment (Full Time) (Windsor)
🏢 Windsor Regional Hospital
📍 Windsor