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Haventree Bank is a private Canadian Schedule 1 bank specializing in alternative mortgage programs and insured GIC deposits. We help hardworking Canadians from coast-to-coast achieve homeownership by offering flexible mortgage solutions. Our insured GIC deposits offer competitive rates and are available through a variety of wealth management platforms.

About Haventree Bank

Headquartered in Toronto, Ontario, Haventree Bank (Haventree) is a mission driven alternative mortgage lender. The name Haventree is representative of the bank’s mission to help its customers find a place of refuge and to lay down new roots for the future. Haventree exists to be a catalyst of financial security and upward mobility for Canadians who are underserved by the traditional financial system.

Position Summary

Reporting to the Manager Mortgage Operations, the Mortgage Operations Specialist is responsible for supporting Originations by providing customer service for processing documents, ensuring accurate data input, collaborating with internal/external stakeholders and prioritizing efficiencies. This role demands attention to detail, strong communication skills and a customer‑centric problem‑solving approach to ensure a smooth mortgage fulfillment process.

Major Duties & Responsibilities

- Communicates effectively both verbally and written to internal and external stakeholders (including appraisers, employers, and mortgage brokers) when documents are incomplete, or additional information is required, to ensure timely accurate results.
- Maintains and utilizes salesforce dashboards to track and manage deals in pipeline, being responsible for meeting document review timelines (SLAs).




- Handles and maintains condition management.
- Updates the CRR/AML Score Card on a regular, timely basis.
- Adheres to all Bank, business area and AML/ATF policies and procedures.
- Reviews and approves supporting documents according to HTB’s risk appetite and policies.
- Ensures that Quality Assurance requirements, Compliance and Risk review queries are dealt with in a timely and accurate manner.
- Conducts income document analysis and calculations to ensure the applicant’s income can be confirmed, including submitting income to Equifax for review.
- Conducts appraisal report analysis to validate property valuation and comply with internal policies and external regulations.
- Maintains operational excellence, using all available resources, escalating when necessary to maximize efficiencies and provide quick turnaround times.

Qualifications & Experience

Degrees, Diplomas & Certifications

- A college diploma or equivalent is required.

Years and Range of Experience Required to Perform the Job

- The position requires at least 2 years experience in a Mortgage Administration, Operations, or a similar financial services role.
- Values learning and is looking to expand knowledge and skills.
- Solid professional communication skills, both written and verbal (over the phone).
- Organized, detail oriented and able to manage time appropriately.
- French & English is mandatory.

Equal Opportunity & Accommodations

Haventree Bank embraces equal opportunity, diversity, and inclusion. We are committed to providing accommodation when needed. If you require an accommodation, we will work with you to meet your needs. Only candidates selected for an interview will be contacted.

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Apply on Kit Job: kitjob.ca/job/2fs00t

📌 Mortgage Operations Specialist (Quebec City)
🏢 Haventree Bank
📍 Quebec City