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WE’RE HIRING: OFFICE & FINANCE MANAGER

Organization: Thousand Islands Boat Museum
Location: Gananoque, Ontario
Position Type: Full-Time
Reports To: Executive Director

About the Museum

The Thousand Islands Boat Museum celebrates the rich boating heritage of the Thousand Islands region. Located on the waterfront in Gananoque, the museum preserves, restores, and interprets historic watercraft while offering engaging exhibitions, educational programming, and hands‑on experiences.

We are seeking a highly organized and detail‑oriented Office & Finance Manager to support the museum’s administrative, financial, and café operations and contribute to the success of our growing organization.

Position Summary

The Office & Finance Manager ensures the smooth operation of the museum’s administrative and financial systems. This includes office coordination, bookkeeping, payroll, financial reporting, café oversight, and support to the Executive Director and Board of Directors.

The ideal candidate has solid organizational skills, experience in nonprofit financial administration, and a collaborative approach to working in a cultural organization.

Key Responsibilities

Office & Administration

- Manage daily office operations and act as the main point of contact for inquiries.
- Maintain office supplies, equipment, and vendor relationships.
- Coordinate staff meetings, calendars, and internal communications.
- Support IT systems and liaise with external service providers.
- Maintain documentation for insurance, legal agreements, and compliance.

Financial Management & Bookkeeping

- Maintain accurate financial records using accounting software (e.g., QuickBooks).
- Perform bookkeeping, coding transactions, and general ledger management.




- Process accounts payable/receivable, reconcile bank and credit card statements.
- Ensure compliance with organizational policies and funder requirements, including TOG or similar grants.

Payroll & Human Resources

- Coordinate payroll with third‑party providers and review for Executive Director approval.
- Maintain payroll, leave, and HR records.
- Support onboarding of staff and volunteers, including employment paperwork.

Budgeting & Financial Reporting

- Assist in developing the annual operating budget.
- Prepare financial reports for the Executive Director and Board.
- Monitor expenditures and track restricted funding.
- Support audit preparation and liaise with external auditors.

Café Operations

- Oversee administrative and financial aspects of the museum café.
- Track revenue, manage inventory and ordering, coordinate staff/volunteer schedules.
- Monitor performance and recommend improvements to visitor service and revenue.

Governance, Compliance & Development Support

- Maintain financial documentation in compliance with CRA and nonprofit best practices.
- Support Board administration, including meeting materials.
- Assist with donor and membership database management and related reporting.

Qualifications

- Post‑secondary education in Accounting, Finance, Business Administration, or related field.
- Minimum 3 years in financial administration, bookkeeping,



or office management, preferably in a nonprofit or cultural organization.
- Proficiency with accounting software (Sage, QuickBooks) and MS Office / Excel.
- Knowledge of nonprofit accounting, fund tracking, payroll, and HR processes.
- Experience with donor, membership, or CRM databases.
- Strong organizational, multitasking, and communication skills.
- Experience with retail or café operations is an asset.
- Ability to work independently and collaboratively.
- References required.

Working Conditions

Work primarily on-site at the museum in Gananoque.
Occasional evening or weekend availability may be required during events or peak tourism season.

Salary

$65,000–$70,000 per year, commensurate with experience.

Equal Opportunity

The Thousand Islands Boat Museum is an equal‑opportunity employer committed to building a diverse, equitable, and inclusive workplace. We encourage applications from women, Indigenous peoples (First Nations, Métis, and Inuit), racialised persons, persons with disabilities, and members of the LGBTQ2S+ community.

In accordance with the Ontario Human Rights Code and guidance from the Ontario Human Rights Commission , we are committed to a barrier‑free hiring process. Accommodations are available upon request at all stages of recruitment.

All applications are reviewed individually by our hiring team. We do not use artificial intelligence (AI) or automated systems to screen candidates. Applicants are assessed based on their qualifications, experience, and potential contribution.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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Apply on Kit Job: kitjob.ca/job/2fnqf0

📌 Office & Finance Manager (Gananoque)
🏢 Thousand Islands Boat Museum
📍 Gananoque