We’re looking for a proactive and detail-oriented Office Administrator / Receptionist to support day-to-day operations across multiple departments while managing front desk responsibilities. This on-site position is central to creating an organized, efficient, and welcoming workplace, and contributes to a positive and engaging company culture.
What You’ll Do
- Welcome visitors, clients, and vendors in person and over the phone with a friendly and skilled approach
- Handle incoming and outgoing mail, including processing invoices and cheques
- Arrange courier services and manage outgoing shipments
- Support the upkeep of office equipment and coordinate with service providers when required
- Draft, edit, and format documents such as letters, reports, and internal communications
- Monitor office supply levels and place orders to ensure everything is well stocked
- Oversee customer gift requests and assist with holiday mailings
- Provide administrative support to teams including HR, Accounting, and Customer Service
- Coordinate meeting schedules, book boardrooms, and manage calendars
- Help maintain a positive, inclusive, and welcoming office environment
- Assist with planning and organizing employee engagement activities and events
What You Bring
- Fluency in both English and French, with strong written and verbal communication skills
- 2–3 years of experience in an administrative or reception role
- Comfort using office technology and tools, including Microsoft 365
- Strong organizational and time-management skills, with the ability to juggle multiple priorities
- A professional, approachable, and customer-focused attitude
- A creative mindset and genuine interest in supporting a positive workplace culture