Our client is seeking a detail-oriented and proactive Accounts Payable Specialist to join their team on an 18 month contract (with possibility for extension). This role is ideal for someone who takes pride in accuracy, thrives in a fast-paced environment, and enjoys building robust relationships with both internal teams and external vendors.
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You’ll play a key role in ensuring smooth financial operations by managing invoice processing, resolving discrepancies, and maintaining strong vendor relationships through timely and accurate payments.
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What You’ll Be Doing
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Accounts Payable Processing & Operations
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- Process and match vendor invoices against purchase orders, ensuring accuracy in pricing and quantities
- Prepare and execute weekly cheque runs and EFT payments, ensuring adherence to payment terms and discount windows
- Reconcile vendor statements and investigate discrepancies to maintain accurate accounts
- Maintain organized vendor files and ensure documentation meets internal and external requirements
- Review and follow up on outstanding or aging purchase orders
Vendor Support & Issue Resolutionn
- Investigate and resolve invoice discrepancies proactively, prior to due dates
- Collaborate with internal departments to obtain approvals and resolve outstanding AP issues
- Respond to vendor inquiries promptly and professionally, maintaining strong working relationships
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Additional Responsibilities
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- Support continuous improvement of AP processes and workflows
- Assist with ad hoc tasks and projects as required to support the finance team
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What We’re Looking For
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Skills & Qualifications
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- Strong understanding of full-cycle accounts payable processes
- Excellent attention to detail and accuracy in high-volume environments
- Strong problem-solving skills and ability to adapt in a fast-paced setting
- Effective communication skills, both written and verbal
- Highly organized with the ability to manage multiple priorities and deadlines
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with Infor SX.e or similar ERP systems is an asset
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Experience & Education
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- 5+ years of experience in full-cycle accounts payable, ideally in a high-volume environment
- Post-secondary education in Accounting, Bookkeeping, or a related field is preferred