Apply on Kit Job: kitjob.ca/job/2evh9d

Job Description:

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Sky Sight Inc. is seeking a highly organised and proactive Administrative Assistant to join our team on a full-time, permanent basis.

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This is a client-facing role requiring strong communication skills and a high level of professionalism. The position involves office administration, operational support, and basic bookkeeping, with opportunities to grow into increased responsibilities and support additional areas of the business over time.

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Key Responsibilities:

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- Serve as the first point of contact for clients, partners, and incoming inquiries (phone, email, and in-person)
- Greet and welcome clients and visitors, offering refreshments including coffee, tea, and other beverages
- Maintain a professional and organized office environment, including preparing meeting rooms, managing mail and deliveries, and office supplies
- Manage calendars, schedule appointments, meetings, and site visits, and coordinate team members using project management software
- Take meeting notes and track action items as required
- Maintain organized physical filing systems, digital project file organization, and maintaining document naming standards
- Support bookkeeping functions including preparing and tracking estimates, quotes, invoices, purchase orders, and payment receipts; assist with monitoring billable hours and preparing summary reports
- Support the preparation and coordination of proposals and service agreements
- Assist in creating presentations, marketing materials, and graphics
- Assist in coordinating and scheduling content across social media, email marketing, and website channels
- Maintain strict confidentiality when handling sensitive client information, financial data, contracts, and personnel matters

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Requirements:

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- Accredited degree or diploma in Business Administration, Communications, Marketing, or a related field - or equivalent professional experience
- 1-3 years of experience in an administrative, customer service, or office support role
- Proficient in Microsoft Office 365 (Word,



Excel, Outlook, Teams) and Adobe Acrobat Pro
- Experience with financial administration - bookkeeping, invoicing, estimates, or payment tracking - using any relevant software
- Experience with project management software
- Strong written and verbal communication skills
- Highly organized with strong attention to detail
- Professional, friendly, and client-focused attitude
- Demonstrated ability to handle confidential information with discretion
- Ability to manage multiple tasks and competing priorities in a fast-paced environment
- Willingness to work flexible hours occasionally

Assets:n

- Experience or educational background in architecture, engineering, construction, or a related AEC field
- Experience with QuickBooks Online or similar accounting software
- Proficiency in Adobe Creative Suite or similar graphic design tools
- Experience with social media management and digital marketing platforms

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About Us:

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Sky Sight Inc. is an AEC consulting firm providing building design, engineering, building measurements, geospatial, surveying, and advisory services across residential, commercial, industrial, and mixed-use projects. Registered as a BCIN Design Firm with the Ministry of Municipal Affairs and Housing, we deliver practical, well-coordinated solutions through modern workflows, BIM, and advanced site data - in a collaborative, fast-paced environment where every team member is encouraged to contribute meaningfully from day one.

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Compensation & Benefits:

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- Salary: $50,000 per year, plus bonus
- Extended Health, Dental, and Vision Advantages
- Life and Critical Illness Coverage
- RRSP Matching
- Team events and company activities
- Significant professional growth opportunities within a fast-growing firm

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Location:

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In-person at our Burlington office: 3325 Harvester Road, Unit 11, Burlington, Ontario, L7N 3N2.

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Applications may also be submitted by email to and must include a detailed resume and cover letter. We thank all applicants for their interest; only those selected for an interview will be contacted.

Apply on Kit Job: kitjob.ca/job/2evh9d

📌 Administrative Assistant (Delta)
🏢 Sky Sight
📍 Delta