Apply on Kit Job: kitjob.ca/job/2eucio

A well-established organization is looking for an experienced Executive Assistant to support senior leadership in a quick-paced, professional environment.

This role combines high-level executive support, project coordination, and a small element of personal assistance. You will play a key role in keeping day-to-day operations organized and running smoothly.

Key Responsibilities

Executive & Administrative Support

- Provide direct support to senior leadership
- Manage a busy and ever-changing calendar, including scheduling meetings and coordinating travel
- Act as a confidential liaison with internal and external stakeholders
- Respond to emails and document requests on behalf of leadership
- Prepare and maintain documents including spreadsheets, presentations, correspondence, and meeting agendas
- Draft slides, meeting notes, and materials for meetings
- Ensure leadership is prepared for meetings and commitments

Project & Operational Support

- Provide coordination support across projects and business initiatives
- Assist with submitting and tracking HR and Finance-related information
- Support budget development and help track expenditures
- Maintain office systems,



supplies, and equipment
- Track priorities, deadlines, and key deliverables

Personal Assistant Support (minor component)

- Assist with occasional personal scheduling and ad hoc tasks
- Handle requests with discretion and professionalism

Qualifications

- Bachelor’s degree or equivalent experience
- 3–5+ years of experience in an Executive Assistant or similar role
- Experience in construction, engineering, or a technical environment
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong organization and ability to manage multiple priorities
- Detail-oriented with strong follow-up skills
- Clear written and verbal communication
- Comfortable handling confidential information
- Able to work independently and stay on top of competing priorities

Why Join the Team

- Competitive salary based on experience
- Full benefits package
- RRSP program
- Stable, well-established organization
- Opportunity to work closely with senior leadership
- Collaborative, professional team environment

Apply on Kit Job: kitjob.ca/job/2eucio

📌 Executive Assistant (Vancouver)
🏢 Torus Talent
📍 Vancouver