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ATLANTIC POLICY CONGRESS OF FIRST NATIONS

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CHIEFS SECRETARIAT

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REQUEST FOR PROPOSALS

n5th National AAROM Meetingn

ISSUE DATE: Wednesday, 7 April, 2026

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CLOSING DATE: Wednesday, 22 April, 2026 at 4:30PM (AST)

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CONTACT PERSON: Melissa Nevin, Director of Fisheries and Integrated

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Resources

nEmail: [email protected]

Website: www.apcfnc.ca

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1 | National AAROM Meeting Coordinator Request for Proposals

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ANNEX M

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REQUEST FOR PROPOSALS

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National AAROM Conference Coordinator

n1. PURPOSE The Atlantic Policy Congress of First Nations Chiefs Secretariat (“APC”) is seeking a qualified and experienced conference coordinator (“Coordinator”) to manage the execution of the 5rg National AAROM meeting on October 19-22, 2026.n

For more detailed information, see Section 3. Scope of this Request for Proposal

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(“RFP”) below.

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2. BACKGROUND

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2.1 Organization Information

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APC is a policy research and advocacy nonprofit organization for 33 Mi’kmaq,

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Wolastoqey, Peskotomuhkati, and Innu Chiefs, Nations, and communities in Atlantic

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Canada, Gulf of Québec, and Maine, USA. Through research and analysis, APC develops and tables culturally relevant policy alternatives for matters that impact on its member communities.

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With the support of its member communities, APC follows a relationship vision that concentrates on partnership and cooperation, government to government relationships,

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dialogue and education, quality of life, and self-determination in First Nations communities. To accomplish this,



APC collaborates closely with leadership and community members to get direction by providing information so that communities can make informed decisions.

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The APC Fisheries and Integrated Resources Department (“Department”) conducts research, analysis, and develops policy alternatives and programs in fisheries for its member communities. The Department supports and works cooperatively with First

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Nations Leadership, Treaty Tables, Tribal Councils, Aboriginal Aquatic Resources and

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Oceans Management (AAROM) bodies, Fisheries Managers/Directors, Industry,

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Academia, Non-Government Organizations (NGOs), the Assembly of First Nations

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(AFN), and various federal/provincial government departments. APC’s work also includes supporting the commercial communal fisheries operations of member communities and fostering long-term collaboration and management with communities and First Nations organizations on fisheries issues.

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2.2 Project Description The National AAROM Meeting is an action-oriented, operational meeting that brings together executives of Indigenous organizations participating in the Aboriginal Aquatic

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Resources and Oceans Management program (called AAROM departments), along with

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AAROM program officials from Fisheries and Oceans (DFO), to share information and collaborate on joint initiatives. It provides a unique chance for leaders and staff of

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2 | National AAROM Meeting Coordinator Request for Proposals

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ANNEX M

nAAROM groups to meet their peers from across Turtle Island, to discuss together their successes, challenges, and aspirations as they travel down a common path, and to seek out opportunities for growth and meaningful collaboration. Each meeting is co-n

designed, co-developed and co-delivered by a Steering Committee comprised of members from AAROM departments and DFO program staff.

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3. SCOPE OF WORK

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- Coordinate with venue space, Audio-Visual/technical requirements, accessibility,

nand logistics.n
- Professionally branding, marketing, advertising, and promoting the meeting through APC’s social media, Eventbrite, Website/Sched and Indigenous

nCollaborators and DFO.n
- Identify and solicit presenters, facilitators, Emcee, activity leaders and award winners;
- Preparation and distribution of conference materials and graphics (program,

nagenda, digital design elements, social media content, venue signage, and feedback forms)n
- Managing the pre-conference logistics online and on site, in collaboration with

nAPC, AAROM steering committee, and the sub-planning committee;n
- Coordinating financial reimbursements and payment, where required such as receiving flight and travel receipts/invoices. Track travel and provide information on travel policy.

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📌 Request for Proposals – AAROM Symposium (Millbrook)
🏢 Atlantic Policy Congress of First Nations Secretariat
📍 Millbrook