Apply on Kit Job: kitjob.ca/job/2en9o4

Job Overview

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We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the CEO and VP of Finance across three companies.

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This is a permanent, part-time (30+ hours/week) remote role. The successful candidate must live within commuting distance of Guelph, Kitchener, Waterloo, or Cambridge and be available to attend one in-person meeting per week.

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Role Description

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As the Executive Assistant, you will serve as a trusted, day-to-day partner to the CEO and VP of Finance, ensuring smooth and efficient operations. You will manage complex filing systems, handle expense reporting and financial tracking, maintain well-structured digital file environments, and support both executives with a wide range of administrative responsibilities.

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This role requires a self-starter who can work independently in a remote setting while maintaining a high level of accuracy, organization, and professionalism.

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Qualifications

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Open to candidates ranging from high school graduates, college graduates, university co-op students, and recent graduates; however, skillset, drive, consistency, and growth potential are the top priorities

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Proven experience as an Executive Assistant or in a high-level administrative support role is strongly preferred

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Extremely proficient with Windows File Explorer and advanced file structure management (organization, naming conventions, archiving, and retrieval)

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Strong experience managing expense reports and tracking executive finances

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Highly proficient in Microsoft 365,



particularly Excel and Word

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Excellent written and verbal communication skills

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Exceptional attention to detail and strong organizational capabilities

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Demonstrated ability to work independently as a self-starter in a remote environment

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Proficiency with scheduling tools, document management systems, and general office software

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Experience in the mortgage or real estate industries is considered a strong asset

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Ability to handle confidential information with discretion and professionalism

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What We Offer

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Permanent part-time employment (30 hours/week+)

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Competitive compensation based on experience ($25.00–$35.00 per hour+)

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Flexible, remote-first work arrangement with minimal in-office requirements

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Opportunity to support senior leadership across multiple growing companies

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Supportive and dynamic work environment

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How to Apply

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Please submit your resume and a brief cover letter highlighting your experience with Windows file structures, expense report management, and working as a self-starter to Matt@HuronDC.

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We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

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Benefits

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Commuter benefits

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Work from home

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Application question(s)

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What Town / City do you live in?

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Do you have your own reliable transportation?

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Are you interested in the real estate development sector?

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Experience

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Executive Assistance: 3 years (preferred)

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Work Location: Hybrid remote in Guelph, ON N1G 2H9

Apply on Kit Job: kitjob.ca/job/2en9o4

📌 Professional Executive Assistant- Urgently Hiring (Greenstone)
🏢 HuronMortgages.ca
📍 Greenstone