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Job Description

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Position:

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Unit Coordination Assistant

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Job ID:

n2025 - 6942n

Status:

nTemporary Part Time - approx. 12 monthsn

Role Level:

nAdmin Clerical - AC03 ($24.90-$31.09)n

Department:

n3C Medicine, Inpatient Medicine Programn

Site:

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Mississauga Hospital

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Posted:

nApril 9th, 2026n

Internal Deadline:

nApril 16th, 2026n

Trillium Health Partners is one of Canada’s largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, the Reactivation care Centre (Church Site) and the new THP-UHN Reactivation Care Centre. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030 , we are creating a recent kind of health care - defined not by illness, but by the health and well-being of people and communities.

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Job Duties And Responsibilities The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration and operation of the unit; and performs other duties consistent with the job classification as required.

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Patient Administrative Services

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- Liaises with internal departments and external healthcare facilities to book/cancel tests, appointments, internal patient transfer, external patient transport/escort, etc, as required.
- Transcribes and enters physician orders including medication, lab and imaging orders into appropriate system.
- Enters data including appointment requests,



menu/diet requests, patient transfer and discharge documentation.
- Notifies appropriate personnel of patient movement, test results, appointments and other patient information in a timely and accurate manner.

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Information Management

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- Prepares and updates patient charts with lab reports, test results and other pertinent information. Scans and copies chart, pharmacy orders and other information as required.
- Ensures patient charts are sent to Health Records with all accurate and required patient information.
- Updates WHIMS/MDS binders/information sheets as required.

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Reception

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- Greets visitors and staff, directing them to appropriate personnel and/or destination/room providing assistance as required.
- Greets and admits patients to the unit. May also perform unit patient registration function, confirming/validating patient demographic, insurance (including OHIP) and other required information as appropriate.
- Explains hospital policy and procedures to patients, visitors and staff as necessary (including infection prevention and control).
- Answers the telephone and/or intercom, responding to enquiries within scope of authority, or, directing to most appropriate person.
- Takes,



prioritizes and relays messages for unit staff and/or patients. Locates unit staff, pages healthcare professionals as required.
- Open, sort and distribute incoming mail and other materials.
- Ensures productive clerical administration and operation of the unit within scope of authority
- Enters and maintains payroll records (include sick and vacation requests).
- Assists with sick replacement and vacation back fill as required.
- Updates department "fan-out" list as required.
- Requisitions and maintains office/medical supplies; counts and labels inventory as required. May be required to stock unit carts and/or supply areas.
- Ensures equipment and furniture are operational. Prepares work order requests for preventative and restorative maintenance/repair as required.
- Contacts environmental services for cleaning of equipment and/or unit as required.
- Processes routine financial transactions including unit supply/inventory purchase and charges for services/items not covered by patient's healthcare plan.
- Reviews and reconciles invoices.
- Compiles statistical data to generate and prepare standardized reports on a monthly basis.
- Satisfactory performance and attendance required.
- Performs cross-functional, and/or, other duties consistent with the job classification, as required.
- Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner.

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Education

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- Completion of high school or recognized equivalent is required.
- Completion of a Medical Terminology cours

Apply on Kit Job: kitjob.ca/job/2em7bo

📌 Unit Coordination Assistant -M 3C Medicine (Mississauga)
🏢 Trillium Health Partners
📍 Mississauga