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nnJob Type: Officer of AdministrationnRegular/Temporary: RegularnHours Per Week: 35nSalary Range: $82,000 - $90,000/AnnuallynnThe salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position SummarynThe Director of Administration serves as a key member of the Enrollment Group’s leadership team, providing strategic and operational oversight across finance, human resources, and administrative functions for Undergraduate Admissions, the Visitors Center, and Financial Aid and Educational Financing. This position ensures efficient use of University resources, sound fiscal management, and consistent administrative practices that support the Enrollment Group’s mission and the College’s operational goals. The Director partners closely with Columbia College’s Office of the Dean and to maintain a culture of excellence, accountability, and service.nReporting to the Executive Director of Undergraduate Admissions, and jointly to the Columbia College Office of the Dean through the Chief Financial and Administrative Officer, the Director of Administration leads the financial administration function for the Enrollment Group (Admissions, Financial Aid and Visitors Center). The incumbent will collaborate with leadership members on strategic planning, fiscal oversight, staff acquisition and management activities, and overall operational effectiveness, ensuring compliance with University and College policies.



ResponsibilitiesnFinance and Budget ManagementnnnProvides comprehensive financial oversight and management for all Enrollment Group units (Admissions, Financial Aid, and Visitors Center), encompassing approximately 36 distinct chartstrings.nnnManage all aspects of budget development, allocation, monitoring, and fiscal year close in coordination with Columbia College Finance.nnnDevelop and maintain expertise in financial processes and policies.nnnParticipate in College and University initiatives to improve financial accountability at all levels of fiscal responsibility.nnTrack expenditures against general ledger postings; prepare and process expense and cost transfers.nnReview and approve requisitions, vouchers, purchase orders, and Concur expense reports; oversee P-Card transactions and corporate card administration.nnnCompile and submit financial documentation, including ARC vendor IDs, chartstrings, and supporting information for payment processing.nnnReview and manage vendor onboarding through PaymentWorks; monitor contract and requisition approvals.nnnReconcile monthly financial statements; analyze budget variances and produce reports for leadership review.nnnCollaborate with Finance and leadership on re-forecasting, fiscal planning,



and identifying trends that inform budgetary decisions.nnnPresent annually on Columbia’s business and expense policies; advise staff on financial policy interpretation and compliance.nnnCoordinate departmental orders with the Columbia Bookstore; process check deposits and personal expense reimbursements.nnnManage fiscal processes related to technology renewals (e.g., Zoom licenses) and liaise with Columbia College Finance on troubleshooting issues and best practices.nnnHuman Resources AdministrationnnnIn collaboration with Columbia College Human Resources (CCHR), leads HR administration for the Enrollment Group, ensuring alignment with University and College policies, and fostering a supportive and organized work setting.nnnSupport Operations leadership in HR matters.nnnOversee onboarding and offboarding activities, including technology setup, system access, corporate cards, and return of University property.nnnReview and approve adjunct and super-adjunct timesheets (approximately 20 individuals) and confirm student payroll with the VC/RC teams.nnnDevelop and maintain Enrollment Group policies related to time-off, vacation scheduling, and local administrative practices.nnnCoordinate with CCHR on service milestones, staff recognition, and annual celebrations, including diploma frames, service pins, and cards.nnnMaintain organizational charts, staff directories, and emergency contact lists.nnnSubmit CCIT Jira or CUIT ServiceNow requests for staff technology needs (e.g., Adobe Pro accounts).nnnFacilities and Office OperationsnnnOversees facilities, office management, and operational logistics to ensure a safe, efficient, and well-supported working environment.nnnCoordinate with University Facilities for maintenance, repairs, and space updates across Enrollment Group locations, including Hamilton Hall, Lerner Hall, and the Visitors Center.nnnManage office equipment, furnishings, and technology assets in partnership with CCIT.nnnCoordinate early dismissals, phone and door access, and b

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📌 Director of Administration (Morningside)
🏢 Job Details
📍 Morningside