Global Relay is the leading provider of cloud-based archiving, supervision, eDiscovery, and analytics for the global financial sector. We deliver services to 23,000 customers in 90 countries, including 22 of the top 25 global banks. Our market-leading archiving service supports email, instant messaging, Bloomberg®, Thomson Reuters, social media, mobile messaging, and more – with mobile, Outlook, and web access.
Our Global Operations & Development Center is located in Vancouver, BC, Canada. In addition, we have offices in six other cities across the world, including major financial centers like New York, Chicago, and London.
Over the years, we have won several major awards, including:
Company of the Year from the BC Tech Association (2016)
Canada’s 50 Best Small and Medium Employers (2014, 2015)
Canada’s Top Employers for Young People (2014)
Canada’s Top 10 Most Admired Corporate Cultures (2013, 2016)
Canada’s Best Managed Companies (2013 - present)
Technology Fast 50 Leadership (2014, 2018)
We provide fantastic opportunities to individuals passionate about business and technology. For those with international business aspirations, we offer invaluable opportunities for doing business with some of the world’s largest, most influential firms. Our company is also perfect for those who want to create cool technology using massively scalable, big-data architecture, with a strong focus on mobile.
To learn more about our business, culture, and community involvement, visit www.globalrelay.com.
We’re looking for an energetic, detail-oriented individual to join our growing team in order to support the continuous company growth and HR initiatives at Global Relay. The HR Assistant will provide comprehensive administrative support to the daily operations of the HR team thereby contributing to the efficient and professional delivery of HR programs, processes and services across the organization.
We are looking for a resourceful individual who enjoys continuous learning and building relationships – someone who has a creative mind for problem solving and superb customer service skills.
Are you up for the challenge?
You are success-oriented and take pride in your work. You have great common sense. You understand how proven HR processes and procedures help companies find the best talent and keep their staff engaged, yet you also understand what it takes to run a business – flexibility and balance. To that end, you’ll ensure interviews are properly scheduled, employee vacations are approved in a timely way, and your teammates and internal clients are adequately supported. Day-to-day HR challenges don’t faze you. You’re ready to roll up your sleeves, get your hands dirty, and get the work done. You also enjoy the company of other likeminded, hardworking HR pros who value and encourage each other and push one another to excel.
Support recruitment activities including but not limited to:
Ensure the established corporate recruitment process is communicated effectively and adopted consistently
Champion employer branding efforts by ensuring positive candidate experiences are upheld and maintained
Become system expert and maintain data accuracy and confidentiality of our applicant tracking system (ATS)
Coordinate and maintain the posting of all open positions
Coordinate and schedule interviews for worldwide candidates
Conduct reference checks
Assist with recruitment events coordination such as Student Open House, Career Fairs and Company Information Sessions at various academic institutes
Maintain the internal employee referral program
Prepare new hire packages and documentation, coordinate and facilitate new hire orientation
Perform general administrative duties, such as data entry, filing and minute-taking, time-off approvals, and assist with other HR projects as they arise
Maintain and track employee training programs and recruitment-related events
Schedule performance review meetings and ensure documentation is received in a timely manner
3+ years of relevant work experience with good business acumen
Completion of post-secondary coursework in Human Resources or related field; previous work experience in HR field will be an asset
Knowledge of HR standards and best practices
Excellent organizational skills with the ability to prioritize and multitask in a fast-paced environment
Experience in ATS, HRIS or other databases, with good skills in MS Office Suite (Word, Excel, Outlook)
Keen attention to detail with strong written and verbal communication skills
Strong analytical and problem solving skills
Proven record of taking responsibility and using good judgment, including exercise of discretion and confidentiality
Adaptable and flexible with a demonstrated ability to take initiative
Self-starter with a winning attitude who is comfortable working independently and with a team
Work experience in high tech industry is a definite asset
Think you're a great fit for this job? Apply today with your cover letter and resume in one PDF document. No phone calls please; applicants must be eligible to work in Canada.
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